New York apostille services

Apostille and Embassy legalization services in the State of New York and nationwide, for documents intended for international use. 

Highest standards, timely, secure and confidential manner. 

Document retrieval, including certified copies with Hague apostilles of marriage certificates, divorce records, corporate registration documents, certificates of good standing, etc.

What does a New York apostille look like?

In the State of New York, as in all U.S. states, an apostille is a separate page attached to the document by an eyelet. It is signed by a Deputy Secretary of State (facsimile signature) and has a blue Seal of the Department of State of the State of New York.

Price, processing time, order form

price 4New York apostille: $175

USPS Priority mail (within the U.S.): free
You will find more shipping options in the Order Form

Processing time: app. 1-1,5 weeks + mail

order form 3Please complete the Order Form and mail it with your original document(s) to

Foreign Documents Express
331 Newman Springs Rd., Bldg. 1
4th Floor, Suite 143
Red Bank, NJ 07701

If you are sending your document(s) from a foreign country, please use FedEx, DHL or TNT, and email the tracking number so that we can watch for your package.

150 1501872 100 money back guarantee circle clipartNo hidden fees.

Our guarantee: If we are unable to get your documents apostilled or legalized, we will issue a 100% refund, we do not keep any service fees.

Most popular: Order online
New York apostilles: frequently asked questions

Can a New York apostille be verified?

question answerYes. We offer New York free apostille verification service. You will need to provide the apostille number and the date of issue. We will check if the apostille was in fact issued by the New York Secretary of State.

Can a New York apostille be rejected by a foreign country because it is a separate page, and not a stamp?

question answerNo. According to the Brochure called ABCs of Apostilles issued by the Hague Apostille Conference, 

Apostilles may be affixed by various means, including rubber stamps, self-adhesive stickers, impressed seals, etc.

If an Apostille is placed on an allonge (which means a "separate page'), this page can be attached to the underlying public document by a variety of means, including glue, grommets, staples, ribbons, wax seals, etc.

Failure to affix an Apostille in a particular manner is not a basis for refusing the Apostille.

Can a New York apostille be issued for a document in a language other than English?

question answerYes, the document may be in a foreign language, however (IMPORTANT!) the notarial statement must be in English.

 

How are apostilles affixed to documents in the State of New York?

question answerThe State of New York uses metal eyelets to attach apostilles to documents. An eyelet can be placed in the upper left corner or in the upper right corner of an apostille. There is no other means to attach apostilles to documents in the State of New York. Your document cannot be rejected because foreign authorities expect an apostille to look different or to be attached to a document in a different manner, e.g. to be ribboned or glued to the document.

 

What is "proper notarization" in the State of New York?

question answerIn the State of New York, before a notarized document is submitted for an apostille, it needs to be authenticated by the county clerk's office. Basically the county clerk confirms the signature of the notary public who notarized the document. 

There are a number reasons why a notarized document can be rejected by the county clerk's office. Here are the three most common reasons why your document can be rejected:

(1) The notarization is missing the venue

State of New York    )
                                 ) ss.:
County of . . . . . . .    )

(2) The notarization is missing acknowledgment or jurat. Below are sample New York State acknowledgment and jurat.

Sample Certificate of Acknowledgment:

State of New York    )
                                 ) ss.:
County of . . . . . . .    )

On the . . . . . . day of . . . . . . in the year 20 . .  . . before me, the undersigned, personally appeared . . . . . ., personally known to me or proved to me on the basis of satisfactory evidence to be the individual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies),

_______________         [Notary stamp]
Notary Signature     

[Notary's name]               Date:

Notary Public, State of New York

Registration.....

Qualified in ....... County

My commission expires ...

Sample Jurat

State of New York    )
                                 ) ss.:
County of . . . . . . .    )

Subscribed and sworn to before me this ........ day of ........, 20 ......

_______________        [Notary stamp]
Notary Signature     

[Notary's name]               Date:

Notary Public, State of New York

Registration.....

Qualified in ....... County

My commission expires ...

(3) The signature of the notary is different as compared to the sample signature filed with the county clerk's office. Please tell the notary that your document is intended for a New York apostille, and will be taken to the county clerk's office.

Notaries public are commissioned in their counties of residence. The county clerk  maintains a record of the commission and sample signature. The public may then access this record and verify the “official” signature of the notary at the county clerk’s office. However, the signature of the notary can be verified only if it looks the same as the sample signature. The county clerk actually compares the signatures. In some counties the image of the signature is in the computer (Kings county), other counties (including NYC, Nassau and many others) still use the old fashioned card system.

The above three reasons for failure to complete the first step of the apostille procedure are not all-inclusive. There are many more. Please email your document for a free evaluation, and we will tell you if your document is properly notarized and qualifies for a New York apostille or embassy legalization.

 

Foreign Documents Express

 

331 Newman Springs Rd., Bldg. 1

4th Floor, Suite 143

Red Bank, NJ 07701

 

Phone: (646) 267-1140

Fax: (800) 905-0421

Email: ForeignDocumentsExpress@gmail.com

 

 
         

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