New Jersey Hague apostille
New Jersey notary apostilles for powers of attorney, affidavits, consents, copies of passport or IDs, diplomas, transcripts. Apostilles for birth, marriage, death certificates, divorce judgments, driving records. Corporate apostilles for Articles of Incorporation, Certificates of Status, Resolutions, Bylaws, etc. Recordable and non-recordable documents. Sample notarial certificates.
Do you need Hague apostilles for your New Jersey documents?
If you are traveling overseas, or sending a New Jersey document for use in a foreign country, you may be required to have the document apostilled or legalized. Hague apostilles have been adopted internationally as a uniform way of verifying documents sent between countries.
In the State of New Jersey, as in all U.S. states, an apostille is a separate page attached to the document by two staples. It is signed by the New Jersey State Treasurer (facsimile signature) and has the Great Seal of the State of New Jersey.
New Jersey apostille: $175
Processing time: app. 2 weeks + mail
Please complete the Order Form and mail it with your original document(s) to
If you are sending your document(s) from a foreign country, please use FedEx, DHL, UPS or TNT, and email the tracking number so that we can watch for your package.
No hidden fees.
Our guarantee: If we are unable to get your documents apostilled or legalized, we will issue a 100% refund, we do not keep any service fees.
Free document evaluation
Want to double check before shipping your document? Email a copy for a free evaluation.
Birth certificates
To be eligible for apostilles / legalization, certified copies of New Jersey birth certificates should be issued by the Office of Vital Statistics of the NJ Department of Health in Trenton NJ, and certified by the State Registrar or Assistant State Registrar. These certificates are usually blue, green or burgundy in color.
Birth certificates that have the following signatures are acceptable for NJ apostilles / legalization:
- Charles A. Karkut, New Jersey State Registrar
- Donald L. Lipira, New Jersey State Registrar
- Joseph A. Komosinski, State Registrar
- Yamileth Contreras, Acting State Registrar
- Philip Thigpen, Acting State Registrar
- Genevieve Raganelli, Acting State Registrar
- Joseph R.Klett, Director, Division of Archives
- F. Merton Saybolt, State Registrar
- Vincent T. Arrisi, State Registrar
- Juan M. Jr Rivera, Acting State Registrar
- Barbara Nasuto, New Jersey State Registrar
- Teresa C. Quintana, State Registrar
- Tiffany Drennon, Acting State Registrar
- Jeffrey Dublin, Acting State Registrar
- Tiffany Drennon, State Registrar
Locally issued birth certificates (birth certificates issued by municipal, town, county registrars) are not eligible for apostilles.
If your document is eligible, send the original document to us by mail along with the Order Form and we will be happy to assist you with obtaining an apostille.
Want to double check? Email a copy of your document for a free evaluation. We will advise if the document is acceptable for an apostille / legalization.
We can assist you in obtaining a certified copy of your New Jersey birth certificate and have it apostilled. ORDER ONLINE. Certified copies are available for events occuring within the last 80 years or if the individual is still living.
Death certificates
To be eligible for apostilles / legalization, certified copies of New Jersey death certificates must be issued by the Office of Vital Statistics of the NJ Department of Health in Trenton NJ, and certified by the State Registrar or Assistant State Registrar. These certificates are usually blue, green or burgundy in color.
Death certificates issued by local (municipal, county) registrars are not eligible for apostilles / legalization.
Death certificates that have the following signatures are acceptable for NJ apostilles / legalization:
- Charles A. Karkut, New Jersey State Registrar
- Donald L. Lipira, New Jersey State Registrar
- Joseph A. Komosinski, State Registrar
- Yamileth Contreras, Acting State Registrar
- Philip Thigpen, Acting State Registrar
- Genevieve Raganelli, Acting State Registrar
- Joseph R.Klett, Director, Division of Archives
- F. Merton Saybolt, State Registrar
- Vincent T. Arrisi, State Registrar
- Juan M. Jr Rivera, Acting State Registrar
- Barbara Nasuto, New Jersey State Registrar
- Teresa C. Quintana, State Registrar
- Tiffany Drennon, Acting State Registrar
- Jeffrey Dublin, Acting State Registrar
- Tiffany Drennon, State Registrar
If your document is eligible, send the original document to us by mail along with the Order Form and we will be happy to assist you with obtaining an apostille.
Want to double check? Email a copy of your document for a free evaluation. We will advise if the document is acceptable for an apostille / legalization.
We can assist you in obtaining a certified copy of a New Jersey death certificate and have it apostilled. ORDER ONLINE. Certified copies of death certificates are available for events occuring within the last 40 years.
Marriage records
To be eligible for apostilles / legalization, certified copies of New Jersey marriage certificates, must be issued by the Office of Vital Statistics of the NJ Department of Health in Trenton NJ, and certified by the State Registrar or Assistant State Registrar. These certificates are usually blue, green or burgundy in color.
Death certificates issued by local (municipal, county) registrars are not eligible for apostilles / legalization.
Marriage certificates that have the following signatures are acceptable for NJ apostilles / legalization:
- Charles A. Karkut, New Jersey State Registrar
- Donald L. Lipira, New Jersey State Registrar
- Joseph A. Komosinski, State Registrar
- Yamileth Contreras, Acting State Registrar
- Philip Thigpen, Acting State Registrar
- Genevieve Raganelli, Acting State Registrar
- Joseph R.Klett, Director, Division of Archives
- F. Merton Saybolt, State Registrar
- Vincent T. Arrisi, State Registrar
- Juan M. Jr Rivera, Acting State Registrar
- Barbara Nasuto, New Jersey State Registrar
- Teresa C. Quintana, State Registrar
- Tiffany Drennon, Acting State Registrar
- Jeffrey Dublin, Acting State Registrar
- Tiffany Drennon, State Registrar
If your document is eligible, send the original document to us by mail along with the Order Form and we will be happy to assist you with obtaining an apostille.
Want to double check? Email a copy of your document for a free evaluation. We will advise if the document is acceptable for an apostille / legalization.
We can assist you in obtaining a certified copy of your New Jersey marriage certificate and have it apostilled. ORDER ONLINE. Certified copies of marriage certificates are available for events occuring within the last 50 years.
Divorce records
In the State of New Jersey divorce judgments are issued by the court in the county where the divorce was registered.
If the divorce judgment is signed by a Judge of the Superior Court, most likely it will be eligible for an apostille.
Certified copies of the divorce judgments can also be signed by the Clerk of the Superior Court or Deputy Clerk of the Superior Court. These documents are also eligible.
Email a copy of your document for a free evaluation. We will check if the signature of the court official is on file with the NJ Secretary of State and will advise if your document is acceptable for an apostille / legalization.
If the document is acceptable, send it to us by mail along with the Order Form.
Single status documents
Anyone who is planning to get married in a foreign country will be asked to provide this document as proof that he or she is free to marry.
In the State of New Jersey you have two options:
Option 1:
The State of New Jersey can issue a "No Record of Marriage" Statement.
Option 2:
(B) Or, you can prepare a Single Status Affidavit that will be signed by you and notarized by a New Jersey notary public. An Affidavit of Single Status is a sworn statement in which you attest that you are single and free to marry.
If you need a sample Single Status Affidavit, please contact us. We have many country-specific samples. This service is free.
We recommend that you ask you fiance(e) to find out if your affidavit needs to be in any specific form or contain some specific additional details. The requirements differ from country to country.
For apostille / legalization purposes, your Single Status Affidavit must be original. Photocopies, digital copies, notarized copies are not acceptable.
Electronically (remotely) notarized documents are not eligible for apostilles.
The document should be properly notarized. The notary should use a certificate of acknowledgment or jurat.
Email a copy of your notarized document for a free evaluation. We will advise if the document has been notarized properly and is acceptable for an apostille / legalization.
If the document is acceptable, send the original notarized document to us by mail along with the Order Form.
Powers of attorney, affidavits, consents
Powers of attorney, affidavits, consents must be original (have the original signture(s) of the signer(s). Photocopies, digital copies, notarized copies are not acceptable.
These documents should be properly notarized. Electronically (remotely) notarized documents are not eligible for apostilles. The signatures of the signer(s) and the notary must be original.
If you need to get a New Jersey apostille for a power of attorney, authorization, consent, affidvavit notarized by a New Jersey notary public - make sure the notary includes a certificate of acknowledgment or jurat. If there is no notarial statement on the document (just the signature and the stamp), the document will be rejected!
If there are more than one signer on the document, the notary should indicate whose signature(s) he/she is notarizing.
The State of New Jersey does not apostille documents where the notary's license has expired. Active notaries only.
Email a copy of your notarized document for a free evaluation. We will advise if the document has been notarized properly and is acceptable for an apostille / legalization.
If the document is acceptable, send the original properly notarized document to us by mail along with the Order Form.
School diplomas and transcripts
Academic documents such as diplomas, transcripts, verification letters and general school records issued by high schools, colleges, and universities of New Jersey, must be certified by the school registrar, and notarized prior to be presented for an apostille.
A certified copy must have the original signature of the school official and his/her signature must be notarized by a New Jersey notary public.
The notary must use a certificate of acknowledgment or jurat. Just a signature and a stamp are not sufficient. If the document is not properly notarized, it will be rejected.
Email a copy of your document for a free evaluation. We will advise if the document has been properly notarized and is acceptable for an apostille / legalization.
For New Jersey apostilles, send the original notarized document(s) to us by mail along with the Order Form.
Passports, IDs
How to prepare a copy of your passport, your New Jersey driver license or ID for foreign use?
Option 1:
Make a copy of your document.
On the copy write:
"I, ..... [your name], hereby confirm that this is a true, correct and complete photocopy of my original .... [description of the document]" Date: ....
Sign in front of a notary public, make sure the notary includes a notarial statement (certificate of acknowledgment or jurat, either one is acceptable)
Email a copy of your notarized document for a free evaluation. We will advise if the document has been notarized properly and is acceptable for an apostille / legalization.
If the document is acceptable, send the original properly notarized document to us by mail along with the Order Form.
Option 2:
In the State of New Jersey the notaries are allowed by law to attest to copies of the documents.
Take the original document to any New Jersey notary and ask for an "attested copy"
Check if the notary has included a proper copy certification statement, basically of the followinf form:
Email a copy of your notarized document for a free evaluation. We will advise if the document has been notarized properly and is acceptable for an apostille / legalization.
If the document is acceptable, send the original properly notarized document to us by mail along with the Order Form.
Option 3:
If you are not able to get your document notarized by a New Jersey notary, we will be able to have a copy of your document notarized and apostilled in Washington, DC. Just email a copy of your passport / ID to us.
Driving records
In the State of New Jersey, driving records (called "Abstract of Driver History Record") are issued by Motor Vehicle Commission and are signed by Chief Administrator (Acting Chief Administrator). These documents must be certified. If certified, these documents can be apostilled both as originals and as PDF files downloaded form Motor Vehicle commission website.
Criminal records
In the State of New Jersey, the background checks are done by The Division of State Police, Criminal Information Unit (CIU). The search is finger-print based.
Here is the link where you can submit a Personal Record Request (NJ residents).
Here is the link where you can submit a Personal Record Request (Out of State residents).
Please ask for a notarized letter.
Send the original notarized document to us by mail along with the Order Form.
FBI background checks
The State of New Jersey does not issue apostilles for FBI background checks. FBI background check (also called Identity History Summary) is a federal document, therefore it has to be apostilled on the federal level. Federal apostilles are issued by the U.S. Department of State in Washington DC.
Please note that this document does not need to be notarized.
If you received your FBI background check as a PDF file, you can order a federal apostille online.
If you received it as a hard copy, send it to us for an apostille by mail along with the Order form.
How to get your criminal background check from the FBI?
The FBI offers two methods for requesting you criminal background check (Identity History Summary Check)
Option 1: Submit your request directly to the FBI
Option 2: Submit to an FBI-approved Channeler. Note that FBI-approved Channelers may only process requests for a U.S. person (an individual who is a U.S. citizen or a lawful permanent resident)
IRS Forms 6166 (double taxation)
Form 6166 (U.S. Residency certification) is a letter printed on the U.S. Department of Treasury stationery certifying that an individual was/is a resident of the United States for the purposes of income tax laws of the United States. You may use this form to claim income tax treaty benefits and certain other tax benefits in foreign countries.
The State of New Jersey. does not issue apostilles for Form 6166. It is a federal document, therefore it requires a federal apostille. Federal apostilles are issued by the U.S. Department of State in Washington DC.
If you have the original Form 6166, send it to us for a federal apostille along with the Order Form.
Order Form 6166 with an apostille or embassy legalizatioN ONLINE.
Articles of incorporation, organization, certificate of incorporation
New Jersey Certificate of Incorporation (or Articles of Organization, in case your company is a New Jersey LLC) is the document that you filed with the New Jersey Secretary of State when your company was incorporated / organized. This document confirms that your company was registered as a legal entity, it does not show your present active status (for this purpose you will need a Certificate of Good Standing (the State of New Jersey calls it a "Certificate of Standing")
For apostille or legalization purposes, you will need a certified copy issued by the New Jersey Secretary of State. Notarized copies are not acceptable for apostille purposes.
Order online a certified copy of your company's New Jersey Certificate of Incorporation or Articles of Organization with a Hague apostille. The price for the retrieval and an apostille is $325, processing time: app.3 weeks.
Certificate of good standing /certificate of status
The purpose of the apostilled Certificate of Good Standing is to prove to foreign governments that your New Jersey corporation or LLC was formed and is in good standing with the State of New Jersey, and is authorized to do business in the State of New Jersey.
Order online: New Jersey Certificate of Good Standing with a Hague apostille. The price for the retrieval and an apostille is $325, processing time: app. 2-3 weeks.
Corporate by-laws, LLC operating agreements
The original corporate By-laws and Operating Agreements are kept in the company's files.
To have these documents apostilled, make a copy and prepare an affidavit confirming that the attached document is a true and complete copy of the Company's Bylaws / Operating Agreement (Sample corporate affidavit form). The affidavit should be signed by the Company's officer and properly notarized. Here is a sample notary corporate acknowledgment form.
Email a copy of your notarized document for a free evaluation. We will advise if the document has been notarized properly and is acceptable for an apostille / legalization.
If the document is acceptable, send the notarized document to us by mail along with the Order Form.
Corporate powers of attorney, authorizations
Documents notarized by notaries public qualified in the State of New Jersey include corporate powers of attorney, affidavits, certificates of incumbency, letters, etc.
These documents must be original (have the original signatures both of the signer(s) and the notary).
These documents must be properly notarized (The notary must include a certificate of acknowledgment or jurat or corporate acknowledgment)
If there are more than one signer on the document, the notary should indicate whose signature(s) he/she is notarizing.
Email a copy of your notarized document for a free evaluation. We will advise if the document has been notarized properly and is acceptable for an apostille / legalization.
If the document is acceptable, send the notarized document to us by mail along with the Order Form.
Corporate resolutions, minutes
To have these documents apostilled, make a copy and attach an affidavit confirming that the attached document is a true and correct copy of document (resolution, minutes, etc.) (Sample corporate affidavit form). The affidavit should be signed by the Company's officer and properly notarized. Here is a sample notary corporate acknowledgment form.
If there are more than one signer on the document, the notary should indicate whose signature(s) he/she is notarizing.
Email a copy of your notarized document for a free evaluation. We will advise if the document has been notarized properly and is acceptable for an apostille / legalization.
If the document is acceptable, send the notarized document to us by mail along with the Order Form.
Instead of the corporate acknowledgment form, the notary may also include a a certificate of acknowledgment or jurat.
Corporate stock ledgers and share certificates
To have these documents apostilled, make a copy and prepare an affidavit confirming that the attached document is a true and complete copy of the the document (Sample corporate affidavit form). The affidavit should be signed by the Company's officer and properly notarized. Here is a sample notary corporate acknowledgment form.
Email a copy of your notarized document for a free evaluation. We will advise if the document has been notarized properly and is acceptable for an apostille / legalization.
If the document is acceptable, send the notarized document to us by mail along with the Order Form.
Instead of the corporate acknowledgment form, the notary may also include a a certificate of acknowledgment or jurat.
Certificates of Incumbeny
A Certificate if Incumbency certificate is a document issued by a corporation or a limited liability company (LLC) that lists the names of current directors, officer and, sometimes, shareholders/members.
This document must be original (have the original signatures both of the signer(s) and the notary).
These documents must be properly notarized (The notary must include a certificate of acknowledgment or jurat or corporate acknowledgment)
If there are more than one signer on the document, the notary should indicate whose signature(s) he/she is notarizing.
Email a copy of your notarized document for a free evaluation. We will advise if the document has been notarized properly and is acceptable for an apostille / legalization.
If the document is acceptable, send the notarized document to us by mail along with the Order Form.
IRS Forms 6166, tax documents
Form 6166 (U.S. Residency certification) is a letter printed on the U.S. Department of Treasury stationery certifying that a company was/is a resident of the United States for the purposes of income tax laws of the United States. You may use this form to claim income tax treaty benefits and certain other tax benefits in foreign countries.
The State of New Jersey does not issue apostilles for Form 6166. It is a federal document, therefore it requires a federal apostille. Federal apostilles are issued by the U.S. Department of State in Washington DC.
If you have the original Form 6166, send it to us for a federal apostille along with the Order Form.
Certificates to Foreign Government, documents issued by U.S. federal agencies
If your company is exporting products to a foreign country, the destination country government will request a Certificate to Foreign Government which will guarantee that the product is in compliance with U.S. laws and U.S. regulations.
The State of New Jersey does not issue apostilles for federal documents. A Certificate To Foreign Government is issued by a federal afency (FDA). These documents requre federal apostilles issued by the U.S. Department of State in Washington DC.
Email a copy of your document for a free evaluation.
If the document is acceptable, send the original document to us by mail along with the Order Form.
Can a New Jersey notary attest copies of corporate documents?
Yes, except for for documents that are issued by a public records office (e.g. the New Jersey State Treasurer, Chief Examiner, New Jersey Secretary of State, etc.). A copy certification is performed by a notary public to confirm that a reproduction of an original document is true, exact and complete. Such originals might include copies of resolutions, by-laws, operating agreements, board of directors decisions, etc., which cannot be copy-certified by a public record office.
The notary should use a Copy Certification form.
Email a copy of your notarized document for a free evaluation. We will advise if the document has been notarized properly and is acceptable for an apostille / legalization.
If the document is acceptable, send the notarized document to us by mail along with the Order Form.
What does a "proper notarization" mean in the State of New Jersey?
Signatures on non-recordable documents, e.g. powers of attorney, affidavits, consents, copies of IDs, diplomas, transcripts, etc. can be notarized by a New Jersey notary public. Here are a few general guidelines:
The document must be signed. The signature(s) of the signer(s) must be original.
The document must be notarized by an active notary public. If the notary's license has expired, the document will not be accepted for an apostille. You can check if the notary public is active here...
If the document is signed by more than one person, the notary should indicate whose signature(s) he/she is notarizing.
The document must be notarized properly. The notary must use a notarial certificate, otherwise the document cannot be apostilled. See sample notarial statements below..
Recordable documents that are issued by a state agency/officer are not permitted to be certified by a notary public. This recordable documents include
Sample notarial certificates
Certificate of Acknowledgment:
(for personal powers of attorney, affidavits, statements, letters, consents, copies of diplomas and transcripts signed by school officials, etc.)
State of New Jersey )
County of _________ )
This record was acknowledged before me on __________ (date) by _____________________ (name(s) of signer(s)
Stamp
_________________
Jurat:
(for personal powers of attorney, affidavits, statements, letters, consents, copies of diplomas and transcripts signed by school officials, etc.)
State of New Jersey )
County of . . . . . . . )
Signed and sworn to (or affirmed) before me on __________ (date) by ______________ (name of signer(s).
Stamp
_________________
Copy Certification:
I certify that this is a true and correct copy of a record in the possession of ______________ (name). Dated: ________________ (date)
Stamp
_________________
Corporate Acknowledgment:
(for corporate powers of attorney, certificates of incumbency, affidavits by corporate officers, etc.)
State of New Jersey )
County of . . . . . . . )
This record was acknowledged before me on __________ (date) by _______________ (name(s) of signer(s)) as _____________ (type of authority, such as president, secretary, etc.) of _____________ (name of the company).
Stamp
_____________
Notary Public, State of New Jersey
My commission expires (date)
Can a New Jersey notary certify a copy of a document?
Yes, the State of New Jersey allows copy certification by notaries public. However, the following documents cannot be copy-certified:
- vital records (birth, marriage, death certificates)
- court issued documents (divorce records)
- certificates of incorporation and certificates of good standing issued by the Office of the State Treasurer
Copies of diplomas and transcripts can be copy certified. Please check with the receiving foreign school / agency if they will accept a notarized copy. Many foreign schools require an original transcript signed by the school principal or registrar.
In case a notarized copy is acceptable, the notary should use the following notarial certificate:
Copy Certification:
I certify that this is a true and correct copy of a record in the possession of ______________ (name). Dated: ________________ (date)
Stamp
_________________
Can New Jersey notaries attest to copies of the documents?
Yes, except for vital records (birth, marriage, death certificates), documents issued by the courts (divorce judgments) or any other public records office. A notarial officer may not certify or attest a copy of a public record of this state. A copy certification cannot be performed on copies of a document or a certified copy. The notary must confirm that the original document presented is not a public record nor is it publicly recordable. Here is a sample Copy certification form the notary public should use:
Copy Certification:
I certify that this is a true and correct copy of a record in the possession of ______________ (name). Dated: ________________ (date)
Stamp
_________________
Can a remotely or electronically notarized document be apostilled in New Jersey?
No. For notarized documents, the State of New Jersey requires the original signatures of both the signer and the notary.
Does the State of New Jersey issue electronic apostilles?
No. The State of New Jersey issues paper apostilles only.
Are New Jersey apostilles issued for documents in foreign languages?
For documents in languages other than English, the State recommends that you attach a notarized English translation.
However, from experience, the State of New Jersey has accepted documents in foreign languages without translation.
Can a New Jersey apostille be verified?
Yes. Here is the link to the page where you can verify a New Jersey apostille.
New Jersey notary apostilles: How do you prepare a New Jersey power of attorney, affidavit, consent, copy of passport or ID, etc. for an apostille? Recordable and non-recordable documents. Sample notarial certificates. Copy certification.
We obtain apostilles for documents originating from all 21 New Jersey counties: Atlantic | Bergen | Burlington | Camden | Cape May | Cumberland | Essex | Gloucester | Hudson | Hunterdon | Mercer | Middlesex | Monmouth | Morris | Ocean | Passaic | Salem | Somerset | Sussex | Union | Warren
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