Pennsylvania Hague apostille

If your Pennsylvania document is intended for use outside the United States, it will need a Pennsylbania apostille or authentication. We provide Apostille and Embassy legalization services in the State of Pennsylvania and nationwide, for documents intended for international use.  

Pennsylvania Hague apostilles are issued by the Pennsylvania Secretary of State. Hague apostilles have been adopted internationally as a uniform way of verifying documents sent between countries.

What does a Pennsylvania apostille look like?

In the State of Pennsylvania, as in all U.S. states, an apostille is a separate page attached to the document by a staple. It is signed by the Secretary of the Commonwealth (facsimile signature) and has the gold foil Seal of the Secretary of the Commonwealth.

Price, processing time, order form

price 4Pennsylvania apostille: $175

USPS Priority mail (within the U.S.): free
More shipping options in the Order Form

Processing time: app. 5-7 bus. days + mail

order form 3Please complete the Order Form and mail it with your original document(s) to

Foreign Documents Express
331 Newman Springs Rd., Bldg. 1
4th Floor, Suite 143
Red Bank, NJ 07701

 If you are sending your document(s) from a foreign country, please use FedEx, DHL or TNT, and email the tracking number so that we can watch for your package.

150 1501872 100 money back guarantee circle clipartNo hidden fees.

Our guarantee: If we are unable to get your documents apostilled or legalized, we will issue a 100% refund, we do not keep any service fees.

Pennsylvania apostille guidelines and tips

Your documents must be signed by and contain the seal of the Pennsylvania official who is the custodian of the record or a Pennsylvania notary public. The following documents qualify for Pennsylvania apostilles:

apostille acceptable notarized by a Pennsylvania notary (IMPORTANT! birth, death, marriage and divorce records cannot be notarized!)
apostille acceptable county documents signed by the clerk in charge of the county office (documents ARE NOT ACCEPTABLE if they are signed by an assistant or deputy clerk)
apostille acceptable certified copies of Birth Certificates, issued by Pennsylvania Department of Health
apostille acceptable Death Certificates signed by the State Registrar (Death Certificates ARE NOT ACCEPTABLE if they are signed by a local registrar)
apostille acceptable certified copies of Marriage Certificates and Divorce Records issued by Pennsylvania County courthouses
apostille acceptable documents issued by Pennsylvania Department of State
 

tip 2Birth and death certificates must be certified copies issued by the Pennsylvania Center for Health Statistics. A certified copy of a county record is not eligible for apostille / legalization. Death certificates will not be accepted if they are signed by a local registrar. The signature of the Acting Secretary of Health is acceptable.

tip 2Marriage certificates must be issued and signed by the Clerk of the Orphans Court or the Register of Wills. Please note that a marriage certificates signed by officiant or clergy person are not sufficient. Marriage certificates signed by an Assistant or Deputy Clerk do not qualify for apostilles. 

tip 2Notarized documents (powers of attorney, affidavits, etc) should be properly notarized. The notary should use the acknowledgment or jurat basically of the following form:

Acknowledgment:

(for personal powers of attorney, affidavits, statements, letters, consents, copies of diplomas and transcripts signed by school officials, etc.)

State of Pennsylvania
County of ______________
 
On this, the _____ day of _______, 20____, before me ______________, the undersigned notary public, personally appeared ___________, known to me (or satisfactorily proven) to be the person(s) whose name(s) is/are subscribed to the within instrument, and acknowledged that __________ executed the same for the purposes therein contained.
 
In witness whereof, I hereunto set my hand and official seal.
________________________
Notary Public
Official stamp / Notary seal
My commission expires ______________

Jurat:

(for personal powers of attorney, affidavits, statements, letters, consents, copies of diplomas and transcripts signed by school officials, etc.)

State of Pennsylvania
County of ______________
 
Sworn to and subscribed before me this, the _____ day of _______, 20____, by ______________, personally appeared ___________, known to me (or satisfactorily proven) to be the person(s) whose name(s) is/are subscribed to the within instrument.
 
In witness whereof, I hereunto set my hand and official seal.
________________________
Notary Public
Official stamp / Notary seal
My commission expires ______________

tip 2Criminal record checks must be notarized.

 

tip 2School transcripts and diplomas should be certified by a school official and notarized by a Pennsylvania notary (see the notarization requirements above).

tip 2Your document may be in a foreign language, no translation is required. However, the notarial statement (acknowledgment or jurat) must be in English.

 

We obtain apostilles for documents originating from all 67 Pennsylvania counties: Adams | Allegheny | Armstrong | Beaver | Bedford | Berks | Blair | Bradford | Bucks | Butler | Cambria | Cameron | Carbon | Centre | Chester | Clarion | Clearfield | Clinton | Columbia | Crawford | Cumberland | Dauphin | Delaware | Elk | Erie | Fayette | Forest | Franklin | Fulton | Greene | Huntingdon | Indiana | Jefferson | Juniata | Lackawanna | Lancaster | Lawrence | Lebanon | Lehigh | Luzerne | Lycoming | McKean | Mercer | Mifflin | Monroe | Montgomery | Montour | Northampton | Northumberland | Perry | Philadelphia | Pike | Potter | Schuylkill | Snyder | Somerset | Sullivan | Susquehanna | Tioga | Union | Venango | Warren | Washington | Wayne | Westmoreland | Wyoming | York

Pennsylvania apostilles: Frequently asked questions

What does a "proper notarization" mean in the State of Pennsylvania?

question answerAll notarized documents must contalin the notarial statement, either the acknowledgment or jurat.

Acknowledgment:

(for personal powers of attorney, affidavits, statements, letters, consents, copies of diplomas and transcripts signed by school officials, etc.)

State of Pennsylvania
County of ______________
 
On this, the _____ day of _______, 20____, before me ______________, the undersigned notary public, personally appeared ___________, known to me (or satisfactorily proven) to be the person(s) whose name(s) is/are subscribed to the within instrument, and acknowledged that __________ executed the same for the purposes therein contained.
 
In witness whereof, I hereunto set my hand and official seal.
________________________
Notary Public
Official stamp / Notary seal
My commission expires ______________

Jurat:

(for personal powers of attorney, affidavits, statements, letters, consents, copies of diplomas and transcripts signed by school officials, etc.)

State of Pennsylvania
County of ______________
 
Sworn to and subscribed before me this, the _____ day of _______, 20____, by ______________, personally appeared ___________, known to me (or satisfactorily proven) to be the person(s) whose name(s) is/are subscribed to the within instrument.
 
In witness whereof, I hereunto set my hand and official seal.
________________________
Notary Public
Official stamp / Notary seal
My commission expires ______________
 

Corporate Acknowledgment:

(for corporate powers of attorney, certificates of incumbency, affidavits, etc.)

State of Pennsylvania
County of _______________
 
 
This record was acknowledged before me on _____________ (date) by ______________________________(name(s) of individual(s)) as ______________________________(type of authority, such as officer or trustee) who represent that (he, she) is authorized to act on behalf of ____________________ (name of the company)
 
________________________
Notary Public
Official stamp / Notary seal
My commission expires ______________

 

Can Pennsylvania notaries attest to copies of the documents?

question answerYes, except for vital records (birth, marriage, death certificates), documents issued by the courts (divorce judgments) or any other public records office. 

Sample wording for certifying photocopies:

Copy Certification:

(for certifying copies of passports, IDs, driver licenses, transcripts, diplomas and other personal documents)

IMPORTANT! Copies of vital records (birth, death, marriage certificates, divorce judgments) cannot be certified by a notary public.

State of Pennsylvania
County of ______________
 
I certify that this is a true and correct copy of _______________ (description of document) in possession of __________________ (name of person presenting the original document)
 
Dated___________________
________________________
Notary Public
Official stamp / Notary seal
My commission expires ______________

Can a remotely notarized document be apostilled in Pennsylvania?

question answerNo. For notarized documents, the State of Pennsylvania requires the original signatures of the signer and the notary.

Does the State of Pennsylvania issue electronic apostilles?

question answerNo. The State of Pennsylvania issues paper apostilles only. 

Are Pennsylvania apostilles issued for documents in foreign languages?

question answer

Yes. Your document may be in a foreign language. However (important!), the notarial statement must be in English. 

Can a Pennsylvania apostille be verified?

question answerNo. The State of Pennsylvania does not offer online verification of apostilles / certifications. 

Questions concerning the validity of apostilles or certifications may be directed to the Pennsylvania Department of State, Bureau of Notaries, Commissions, and Legislation by calling (717) 787-5280 or by email: This email address is being protected from spambots. You need JavaScript enabled to view it.

Can a Pennsylvania apostille be rejected by a foreign country because it is a separate page (not a stamp), or because it is attached to the document by a staple?

question answer No. According to the Hague Convention Apostille brochure called "The ABCs of Apostilles from HCCH"

 "An Apostille must be placed directly on the public document or on a separate attached page (called an allonge). Apostilles may be affixed by various means, including rubber stamps, self-adhesive stickers, impressed seals, etc.

If an Apostille is placed on an allonge, the latter can be attached to the underlying document by a variety of means, including glue, grommets, staples, ribbons, wax seals, etc.

Failure to affix an Apostille in a particular manner is not a basis for refusing the Apostille."

 

 

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Foreign Documents Express

 

331 Newman Springs Rd., Bldg. 1

4th Floor, Suite 143

Red Bank, NJ 07701

 

Phone: (646) 267-1140

Fax: (800) 905-0421

Email: ForeignDocumentsExpress@gmail.com

 

 
         

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