Arizona Hague apostille

Apostille and Embassy legalization services in the State of Arizona and nationwide, for documents intended for international use.  

If you are traveling overseas, or sending an Arizona document for use in a foreign country, you may be required to have the document certified or apostilled. Hague apostilles have been adopted internationally as a uniform way of verifying documents sent between countries.

We provide document retrieval, including apostilled certified copies of marriage certificates, divorce records, corporate registration documents, certificates of good standing, etc.

What does an Arizona apostille look like?

In the State of Arizona, as in all U.S. states, an apostille is a separate page attached to the document. It is signed by the Arizona Secretary of State and has a Great Seal of the State of Arizona.

Price, processing time, order form

price 4Arizona apostille: $175

USPS Priority mail (within the U.S.): free
More shipping options in the Order Form

Processing time: app. 2 weeks + mail

order form 3Please complete the Order Form and mail it with your original document(s) to

Foreign Documents Express
331 Newman Springs Rd., Bldg. 1
4th Floor, Suite 143
Red Bank, NJ 07701

If you are sending your document(s) from a foreign country, please use FedEx, DHL or TNT, and email the tracking number so that we can watch for your package.

150 1501872 100 money back guarantee circle clipartNo hidden fees.

Our guarantee: If we are unable to get your documents apostilled or legalized, we will issue a 100% refund, we do not keep any service fees.

Personal documents

General guidelines: Arizona personal documents

005The following personal documents are eligible for Arizona apostilles:

apostille acceptable official certified copies of Arizona Vital Records (certified copies of birth certificates, death certificates or marriage certificates) issued within the last 5 years, and certified by the State Registrar or Assistant State Registrar. Certified copies that have the watermark "For Government Use Only" are not eligible for apostilles.

apostille acceptable documents notarized by a notary public qualified in the State of Arizona (powers of attorney, affidavits, copies of IDs, letters, diplomas, transcripts, etc.)

apostille acceptable certified copies of documents (e.g. divorce judgments) issued by Arizona courts
apostille acceptable Any requests going to Puerto Rico or any U.S. territory need a "notarial capacity certificate", not an apostille.

 

Birth certificates

arizona birth certificate 2Arizona birth certificates should be certified by the State Registrar or Assistant State Registrar. Certified copies that have the watermark "For Government Use Only" are not eligible for apostilles.

Old birth certificates are acceptable for apostille purposes. However, please check with the country of intended use if the receiving authorities require a recent copy.

Arizona is a "closed record" state. That means that vital records are not public record.

To obtain a certified copy of the birth certificate, please contact Arizona Department of Health Services: ADHS - Vital Records - Home (azdhs.gov).

You can also order a certified copy from the local County Health Department where the birth was registered: ADHS - Vital Records - Local County Health Department (azdhs.gov)

free evaluation 2Email a copy of your document for a free evaluation. We will advise if the document is acceptable or an apostille / legalization.

order formIf your document is eligible, send the original document to us by mail along with the Order Form and we will be happy to assist you with obtaining an apostille.

Death certificates

arizona death certificateArizona death certificates should be certified by the State Registrar or Assistant State Registrar. Certified copies that have the watermark "For Government Use Only" are not eligible for apostilles.

Old death certificates are acceptable for apostille purposes. However, please check with the country of intended use if the receiving authorities require a recent copy.

Arizona is a "closed record" state. That means that vital records are not public record.

To obtain a certified copy of the death certificate, please contact Arizona Department of Health Services: ADHS - Vital Records - Death Certificates - Home (azdhs.gov).

free evaluation 2Email a copy of your document for a free evaluation. We will advise if the document is acceptableor an apostille / legalization.

order formIf your document is eligible, send the original document to us by mail along with the Order Form and we will be happy to assist you with obtaining an apostille.

Marriage and divorce records

marriage divorceMarriage and divorce records in Arizona are maintained by the Clerks of the Superior Court in the county where the event occurred.

Marriage and divorce records are unrestricted (public) in the State of Arizona.

We can assist you in obtaining a certified copy of your Arizona marriage certificate and having it apostilled. ORDER ONLINE.

We can assist you in obtaining a certified copy of your Arizona divorce certificate or divorce judgment, and having it apostilled. ORDER ONLINE.

free evaluation 2If you have the original document, email a copy for a free evaluation. We will advise if your document is acceptable for an apostille / legalization.

order formSend the original document to us by mail along with the Order Form and we will be happy to assist you with obtaining an apostille.

School diplomas and transcripts

diplomas and transcriptsAcademic documents such as diplomas, transcripts, verification letters and general school records issued by high schools, colleges, and universities of Arizona, must be certified by the school registrar, and notarized prior to be presented for an apostille. A certified copy must have the original signature of the school official and a certificate of acknowledgment or jurat.

Certificate of Acknowledgment:

(for personal and corporate powers of attorney, affidavits, statements, letters, consents, certified diplomas and transcripts signed by school officials, etc.)

State of Arizona         )

County of _________)

On this ______ day of ___________, 20____, before me personally appeared ___________________, whose identity was proven to me on the basis of satisfactory evidence to be the person who he or she claims to be, and acknowledged that he or she signed the above/attached document.

(seal)                                        _________________

                                                 Notary Public 

Jurat:

(for personal and corporate powers of attorney, affidavits, statements, letters, consents, certified of diplomas and transcripts signed by school officials, etc.)

State of Arizona     )
County of . . . . . . .    )

Subscribed and sworn to before me this ........ day of ........, 20 ...... by _______________________ (name of the signer)

(seal)                                        _________________

                                                 Notary Public 

free evaluation 2The State of Arizona notarization requirements are strict. If the document is not properly notarized, it will be rejected by the Secretary of State. Email a copy fo your document for a free evaluation. We will advise if the document has been properly notarized and is acceptable for an apostille / legalization.

order formFor Arizona apostilles, send the original notarized document(s) to us by mail along with the Order Form.

If you are not able to get your school documents notarized by an Arizona notary, we will be able to have your documents (originals or copies) notarized and apostilled in Washington, DC.

Powers of attorney, affidavits, consents

notary public 2Documents notarized by notaries public qualified in the State of Arizona include powers of attorney, affidavits, consents, letters, etc.

apostille acceptable These documents must be original (have the original signture(s) of the signer(s). Photocopies, digital copies, notarized copies are not acceptable.

apostille acceptable These documents should be properly notarized. Remotely notarized documents are eligible for apostilles.

If you need to get an Arizona State apostille for a power of attorney, authorization, consent, affidvavit notarized by an Arizona notary public - make sure the notary includes the acknowledgment or jurat. If there is no notarial statement on the document (just the signature and the stamp), the document will be rejected! Here are sample Certificate of Acknowledgment and Jurat for the State of Arizona (either one can be used):

Certificate of Acknowledgment:

(for personal and corporate powers of attorney, affidavits, statements, letters, consents, certified diplomas and transcripts signed by school officials, etc.)

State of Arizona         )

County of _________)

On this ______ day of ___________, 20____, before me personally appeared ___________________, whose identity was proven to me on the basis of satisfactory evidence to be the person who he or she claims to be, and acknowledged that he or she signed the above/attached document.

(seal)                                        _________________

                                                 Notary Public 

Jurat:

(for personal and corporate powers of attorney, affidavits, statements, letters, consents, certified of diplomas and transcripts signed by school officials, etc.)

State of Arizona     )
County of . . . . . . .    )

Subscribed and sworn to before me this ........ day of ........, 20 ...... by _______________________ (name of the signer)

(seal)                                        _________________

                                                 Notary Public 

 tip apostilleIf there are more than one signer on the document, the notary should indicate whose signature(s) he/she is notarizing. 

free evaluation 2Arizona notarization requirements are strict. Email a copy fo your notarized document for a free evaluation. We will advise if the document has been notarized properly and is acceptable for an apostille / legalization.

order formIf the document is acceptable, send the original notarized document to us by mail along with the Order Form.

Passports, IDs

passportsHow to prepare a copy of your passport, your Arizona driver license or ID for foreign use?

Option 1:

check mark 2 orange

Make a copy of your document.

check mark 2 orange

On the copy write:

"I, ..... [your name], hereby confirm that this is a true, correct and complete photocopy of my original .... [description of the document]" Date: ....

check mark 2 orangeSign in front of a notary public, make sure the notary includes a notarial statement (acknowledgment or jurat, either one is acceptable)

Certificate of Acknowledgment:

(for personal and corporate powers of attorney, affidavits, statements, letters, consents, certified diplomas and transcripts signed by school officials, etc.)

State of Arizona         )

County of _________)

On this ______ day of ___________, 20____, before me personally appeared ___________________, whose identity was proven to me on the basis of satisfactory evidence to be the person who he or she claims to be, and acknowledged that he or she signed the above/attached document.

(seal)                                        _________________

                                                 Notary Public 

Jurat:

(for personal and corporate powers of attorney, affidavits, statements, letters, consents, certified of diplomas and transcripts signed by school officials, etc.)

State of Arizona     )
County of . . . . . . .    )

Subscribed and sworn to before me this ........ day of ........, 20 ...... by _______________________ (name of the signer)

(seal)                                        _________________

                                                 Notary Public 

check mark 2 orangeSubmit the document for an apostille along with the Order Form by mail.

Option 2:

In the State of Arizona the notaries are allowed by law to attest to copies of the documents. 

check mark 2 orangeTake the original document to any Arizona notary and ask for an "attested copy"

check mark 2 orangeCheck if the notary has included a proper copy certification statement, basically of the followinf form:

Copy Certification:

(for certifying copies of passports, IDs, driver licenses, transcripts, diplomas and other personal documents)

IMPORTANT! Copies of vital records (birth, death, marriage certificates, divorce judgments) cannot be certified by a notary public.

State of Arizona      )
County of . . . . . . .    )

I, _____________, a notary public, do certify that, on  the __ day of _________, 20__, I personally made the above/attached copy of ______________ [Document Title] from the original, and it is a true, exact, complete, and unaltered copy. 

(seal)                                        _________________
                                                 Notary Public 

check mark 2 orange

Submit the notarized copy of your document for an apostille along with the Order Form by mail.

 

Option 3:

How to apostilleIf you are not able to get your document notarized by an Arizona notary, we will be able to have a copy of your document notarized and apostilled in Washington, DC. Just email a copy of your passport / ID to us.

 

Single status documents

single statusAnyone who is planning to get married in a foreign country will be asked to provide this document as proof that he or she is free to marry.

The State of Arizona does not issue Single Status Certificates. You will need to prepare a Single Status Affidavit that will be signed by you and notarized by an Arizona notary public. An Affidavit of Single Status is a sworn statement in which you attest that you are single and free to marry. We recommend that you ask you fiance(e) to find out if your affidavit needs to be in any specific form or contain some specific additional details. The requirements differ from country to country.

If you need a sample Single Status Affidavit, please contact us. We have many country-specific samples. This service is free,

For apostille / legalization purposes, this document must be original. Photocopies, digital copies, notarized copies are not acceptable.

Electronically (remotely) notarized documents are not eligible for apostilles.

The document should be properly notarized. The notary should use an acknowledgment or jurat.

Certificate of Acknowledgment:

(for personal and corporate powers of attorney, affidavits, statements, letters, consents, certified diplomas and transcripts signed by school officials, etc.)

State of Arizona         )

County of _________)

On this ______ day of ___________, 20____, before me personally appeared ___________________, whose identity was proven to me on the basis of satisfactory evidence to be the person who he or she claims to be, and acknowledged that he or she signed the above/attached document.

(seal)                                        _________________

                                                 Notary Public 

Jurat:

(for personal and corporate powers of attorney, affidavits, statements, letters, consents, certified of diplomas and transcripts signed by school officials, etc.)

State of Arizona     )
County of . . . . . . .    )

Subscribed and sworn to before me this ........ day of ........, 20 ...... by _______________________ (name of the signer)

(seal)                                        _________________

                                                 Notary Public 

free evaluation 2Arizona notarization requirements are strict. Email a copy fo your notarized document for a free evaluation. We will advise if the document has been notarized properly and is acceptable for an apostille / legalization.

order formIf the document is acceptable, send the original notarized document to us by mail along with the Order Form.

 

Criminal records

Arizona law does not permit the Central State Repository to do a criminal history record check or to provide a clearance letter for the purpose of immigration, obtaining a visa, or for foreign adoption.  Please contact the Criminal History Records Section (602) 223-2222 if you need a notarized copy of this statement. 

If you need a local clearance, you should contact your local police agency.

FBI background checks

us state departmentThe State of Arizona does not issue apostilles for FBI background checks. FBI background check (also called Identity History Summary) is a federal document, therefore it has to be apostilled on the federal level. Federal apostilles are issued by the U.S. Department of State in Washington DC.

Please note that this document does not need to be notarized.

If you received your FBI background check as a PDF file, you can order a federal apostille online.

If you received it as a hard copy, send it to us for an apostille by mail along with the Order form.

How to get your criminal background check from the FBI?

The FBI offers two methods for requesting you criminal background check (Identity History Summary Check)

Option 1: Submit your request directly to the FBI

Option 2: Submit to an FBI-approved Channeler. Note that FBI-approved Channelers may only process requests for a U.S. person (an individual who is a U.S. citizen or a lawful permanent resident)

IRS Forms 6166 (double taxation)

irs 2Form 6166 (U.S. Residency certification) is a letter printed on the U.S. Department of Treasury stationery certifying that an individual was/is a resident of the United States for the purposes of income tax laws of the United States. You may use this form to claim income tax treaty benefits and certain other tax benefits in foreign countries. 

Arizona does not issue apostilles for Form 6166. It is a federal document, therefore it requires a federal apostille. Federal apostilles are issued by the U.S. Department of State in Washington DC.

Read more about Forms 6166...

order formIf you have the original Form 6166, send it to us for a federal apostille along with the Order Form.

 

order online iconOrder Form 6166 with an apostille or embassy legalizatioN ONLINE

Can an Arizona notary attest to copies of documents?

notary public 3Yes, except for vital records (birth, marriage, death certificates), documents issued by the courts (divorce judgments) or any other public records office. A notarial officer may not certify or attest a copy of a public record of this state. A copy certification cannot be performed on copies of a document or a certified copy. The notary must confirm that the original document presented is not a public record nor is it publicly recordable. 

Copy Certification:

(for certifying copies of passports, IDs, driver licenses, transcripts, diplomas and other personal documents)

IMPORTANT! Copies of vital records (birth, death, marriage certificates, divorce judgments) cannot be certified by a notary public.

State of Arizona      )
County of . . . . . . .    )

I, _____________, a notary public, do certify that, on  the __ day of _________, 20__, I personally made the above/attached copy of ______________ [Document Title] from the original, and it is a true, exact, complete, and unaltered copy. 

(seal)                                        _________________
                                                 Notary Public 

Are documents in foreign languages acceptable?

For apostille / legalization purposes, the documents in foreign languages are acceptable but the notarial statement (acknowledgment, jurat, copy certification) must be in English. 

 

Corporate documents

General guidelines: Arizona corporate documents

005The following corporate documents are eligible for Arizona apostilles:

apostille acceptable incorporation and registration documents, certificates of amendment, certified by the current Arizona Secretary of State, certificates of good standing / status. Order online...

apostille acceptable documents notarized by a notary public qualified in the State of Arizona (corporate powers of attorney, affidavits, incumbency certificates, copies of company resolutions, by-laws, operating agreements, contracts, etc.)

Aritcles of incorporation, organization, certificate of incorporation

corporate certificate of incorporationArizona Certificate of Incorporation (or Articles of Organization, in case your company is an Arizona LLC) is the document that you filed with the Arizona Secretary of State when your company was incorporated / organized. This document confirms that your company was registered as a legal entity, it does not show your present active status (for this purpose you will need a Certificate of Good Standing.

For apostille or legalization purposes, you will need a certified copy issued by the Arizona Secretary of State. Notarized copies are not acceptable for apostille purposes.

order online iconOrder online a certified copy of your company's Arizona Certificate of Incorporation or Articles of Organization with a Hague apostille. The price for the retrieval and an apostille is $325, processing time: 2-3 weeks.  

Certificate of good standing /certificate of status

goodstanding

The purpose of the apostilled Certificate of Good Standing is to prove to foreign governments that your Arizona corporation or LLC was formed and is in good standing with the Arizona Corporation Commission and is authorized to do business in the State of Arizona.

order online iconOrder online: Arizona Certificate of Good Standing with a Hague apostille. The price for the retrieval and an apostille is $325, processing time: 2-3 weeks.

Corporate by-laws, LLC operating agreements

bylaws how to apostilleThe original corporate By-laws and Operating Agreements are kept in the company's files.

To have these documents apostilled, make a copy and prepare an affidavit confirming that the attached document is a true and complete copy of the Company's Bylaws / Operating Agreement (Sample corporate affidavit form). The affidavit should be signed by the Company's officer and properly notarized.

free evaluation 2Arizona notarization requirements are strict. Email a copy fo your notarized document for a free evaluation. We will advise if the document has been notarized properly and is acceptable for an apostille / legalization.

order formIf the document is acceptable, send the notarized document to us by mail along with the Order Form.

 

If you are not able to get a copy of the Bylaws/Operating Agreement notarized by an Arizona notary, we will be able to have your document notarized and apostilled in Washington, DC. ORDER A DC APOSTILLE ONLINE.

Corporate powers of attorney, authorizations

notary public 3apostille acceptable Documents notarized by notaries public qualified in the State of Arizona include corporate powers of attorney, affidavits, certificates of incumbency, letters, etc.

apostille acceptable These documents must be original (have the original signatures both of the signer(s) and the notary).

If there are more than one signer on the document, the notary should indicate whose signature(s) he/she is notarizing. 

free evaluation 2Arizona notarization requirements are strict. Email a copy fo your notarized document for a free evaluation. We will advise if the document has been notarized properly and is acceptable for an apostille / legalization.

order formIf the document is acceptable, send the notarized document to us by mail along with the Order Form.

 

tip apostilleThe notary must include a Certificate of acknowledgment or Jurat basically of the following form:

Certificate of Acknowledgment:

(for personal and corporate powers of attorney, affidavits, statements, letters, consents, certified diplomas and transcripts signed by school officials, etc.)

State of Arizona         )

County of _________)

On this ______ day of ___________, 20____, before me personally appeared ___________________, whose identity was proven to me on the basis of satisfactory evidence to be the person who he or she claims to be, and acknowledged that he or she signed the above/attached document.

(seal)                                        _________________

                                                 Notary Public 

Jurat:

(for personal and corporate powers of attorney, affidavits, statements, letters, consents, certified of diplomas and transcripts signed by school officials, etc.)

State of Arizona     )
County of . . . . . . .    )

Subscribed and sworn to before me this ........ day of ........, 20 ...... by _______________________ (name of the signer)

(seal)                                        _________________

                                                 Notary Public 

 

Corporate resolutions, minutes

notary public 2To have these documents apostilled, make a copy and attach an affidavit confirming that the attached document is a true and correct copy of document (resolution, minutes, etc.)  (Sample corporate affidavit form). The affidavit should be signed by the Company's officer and properly notarized.

If there are more than one signer on the document, the notary should indicate whose signature(s) he/she is notarizing. 

free evaluation 2Arizona notarization requirements are strict. Email a copy fo your notarized document for a free evaluation. We will advise if the document has been notarized properly and is acceptable for an apostille / legalization.

order formIf the document is acceptable, send the notarized document to us by mail along with the Order Form.

If you are not able to get a copy of resolution, minutes, etc. notarized by an Arizona notary, we will be able to have your document notarized and apostilled in Washington, DC. ORDER A DC APOSTILLE ONLINE.

tip apostilleThe notary must include a Certificate of acknowledgment or Jurat basically of the following form:

Certificate of Acknowledgment:

(for personal and corporate powers of attorney, affidavits, statements, letters, consents, certified diplomas and transcripts signed by school officials, etc.)

State of Arizona         )

County of _________)

On this ______ day of ___________, 20____, before me personally appeared ___________________, whose identity was proven to me on the basis of satisfactory evidence to be the person who he or she claims to be, and acknowledged that he or she signed the above/attached document.

(seal)                                        _________________

                                                 Notary Public 

Jurat:

(for personal and corporate powers of attorney, affidavits, statements, letters, consents, certified of diplomas and transcripts signed by school officials, etc.)

State of Arizona     )
County of . . . . . . .    )

Subscribed and sworn to before me this ........ day of ........, 20 ...... by _______________________ (name of the signer)

(seal)                                        _________________

                                                 Notary Public 

Corporate stock ledgers and share certificates

notary public 3To have these documents apostilled, make a copy and prepare an affidavit confirming that the attached document is a true and complete copy of the the document (Sample corporate affidavit form). The affidavit should be signed by the Company's officer and properly notarized.

free evaluation 2Arizona notarization requirements are strict. Email a copy fo your notarized document for a free evaluation. We will advise if the document has been notarized properly and is acceptable for an apostille / legalization.

order formIf the document is acceptable, send the notarized document to us by mail along with the Order Form.

If you are not able to get a copy of your document notarized by an Arizona notary, we will be able to have your document notarized and apostilled in Washington, DC. ORDER A DC APOSTILLE ONLINE.

The notary must include a Certificate of acknowledgment or Jurat basically of the following form:

Certificate of Acknowledgment:

(for personal and corporate powers of attorney, affidavits, statements, letters, consents, certified diplomas and transcripts signed by school officials, etc.)

State of Arizona         )

County of _________)

On this ______ day of ___________, 20____, before me personally appeared ___________________, whose identity was proven to me on the basis of satisfactory evidence to be the person who he or she claims to be, and acknowledged that he or she signed the above/attached document.

(seal)                                        _________________

                                                 Notary Public 

Jurat:

(for personal and corporate powers of attorney, affidavits, statements, letters, consents, certified of diplomas and transcripts signed by school officials, etc.)

State of Arizona     )
County of . . . . . . .    )

Subscribed and sworn to before me this ........ day of ........, 20 ...... by _______________________ (name of the signer)

(seal)                                        _________________

                                                 Notary Public 

Certificates of Incumbeny

notary public 3apostille acceptable A Certificate if Incumbency certificate (also called a certificate of incumbency or a form of incumbency) is a document issued by a corporation or a limited liability company (LLC) that lists the names of current directors, officer and, sometimes, shareholders/members.

apostille acceptable This document must be original (have the original signatures both of the signer(s) and the notary).

If there are more than one signer on the document, the notary should indicate whose signature(s) he/she is notarizing. 

free evaluation 2Arizona notarization requirements are strict. Email a copy fo your notarized document for a free evaluation. We will advise if the document has been notarized properly and is acceptable for an apostille / legalization.

order formIf the document is acceptable, send the notarized document to us by mail along with the Order Form.

The notary must include a Certificate of acknowledgment or Jurat basically of the following form:

Certificate of Acknowledgment:

(for personal and corporate powers of attorney, affidavits, statements, letters, consents, certified diplomas and transcripts signed by school officials, etc.)

State of Arizona         )

County of _________)

On this ______ day of ___________, 20____, before me personally appeared ___________________, whose identity was proven to me on the basis of satisfactory evidence to be the person who he or she claims to be, and acknowledged that he or she signed the above/attached document.

(seal)                                        _________________

                                                 Notary Public 

Jurat:

(for personal and corporate powers of attorney, affidavits, statements, letters, consents, certified of diplomas and transcripts signed by school officials, etc.)

State of Arizona     )
County of . . . . . . .    )

Subscribed and sworn to before me this ........ day of ........, 20 ...... by _______________________ (name of the signer)

(seal)                                        _________________

                                                 Notary Public 

IRS Forms 6166, tax documents

irs 2Form 6166 (U.S. Residency certification) is a letter printed on the U.S. Department of Treasury stationery certifying that a company was/is a resident of the United States for the purposes of income tax laws of the United States. You may use this form to claim income tax treaty benefits and certain other tax benefits in foreign countries. 

Arizona does not issue apostilles for Form 6166. It is a federal document, therefore it requires a federal apostille. Federal apostilles are issued by the U.S. Department of State in Washington DC.

Read more about Forms 6166...

order formIf you have the original Form 6166, send it to us for a federal apostille along with the Order Form.

order online iconOrder Form 6166 with a Hague apostille

Certificates to Foreign Government, documents issued by U.S. federal agencies

us state departmentIf your company is exporting products to a foreign country,  the destination country government will request a Certificate to Foreign Government which will guarantee that the product is in compliance with U.S. laws and U.S. regulations.

Arizona does not issue apostilles for federal documents. A Certificate To Foreign Government is issued by a federal afency (FDA). These documents requre federal apostilles issued by the U.S. Department of State in Washington DC. 

free evaluation 2Email a copy of your document for a free evaluation

order formIf the document is acceptable, send the original document to us by mail along with the Order Form.

Can an Arizona notary attest copies of corporate documents?

notary public 2Yes, except for for documents that are issued by a public records office (e.g. Arizona Secretary of State). A copy certification is performed by a notary public to confirm that a reproduction of an original document is true, exact and complete. Such originals might include copies of resolutions, by-laws, operating agreements, board of directors decisions, etc., which cannot be copy-certified by a public record office. 

Copy Certification:

(for certifying copies of passports, IDs, driver licenses, transcripts, diplomas and other personal documents)

IMPORTANT! Copies of vital records (birth, death, marriage certificates, divorce judgments) cannot be certified by a notary public.

State of Arizona      )
County of . . . . . . .    )

I, _____________, a notary public, do certify that, on  the __ day of _________, 20__, I personally made the above/attached copy of ______________ [Document Title] from the original, and it is a true, exact, complete, and unaltered copy. 

(seal)                                        _________________
                                                 Notary Public 

free evaluation 2Arizona notarization requirements are strict. Email a copy fo your notarized document for a free evaluation. We will advise if the document has been notarized properly and is acceptable for an apostille / legalization.

order formIf the document is acceptable, send the notarized document to us by mail along with the Order Form.

 

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Frequently asked questions: Arizona apostilles

What does a "proper notarization" mean in the State of Arizona?

Certificate of Acknowledgment:

(for personal powers of attorney, affidavits, statements, letters, consents, copies of diplomas and transcripts signed by school officials, etc.)

State of Arizona         )

                                   )

County of _________)

On this ______ day of ___________, 20____, before me personally appeared ___________________, whose identity was proven to me on the basis of satisfactory evidence to be the person who he or she claims to be, and acknowledged that he or she signed the above/attached document.

(seal)                                        _________________

                                                 Notary Public 

Jurat:

(for personal powers of attorney, affidavits, statements, letters, consents, copies of diplomas and transcripts signed by school officials, etc.)

State of Arizona     )
                                ) ss.:
County of . . . . . . .    )

Subscribed and sworn to before me this ........ day of ........, 20 ...... by ______________ (name of pricipal signer)

(seal)                                        _________________

                                                 Notary Public 

Copy Certification:

(for certifying copies of passports, IDs, driver licenses, transscripts, diplomas and other personal documents)

IMPORTANT! Copies of vital records (birth, death, marriage certificates, divorce judgments) cannot be certified by a notary public.

State of Arizona      )
                                 ) ss.:
County of . . . . . . .    )

I, ___________________________________, a notary public, do certify that, on  the ______ day of ____________, 20____, I personally made the above/attached copy of ___________________ [Document Title] from the original, and it is a true, exact, complete, and unaltered copy. 

(seal)                                        _________________

                                                 Notary Public 

Notarial Errors:

no button 2NOTARIZATION WITHOUT USING A NOTARY SEAL. A notary who does not place his or her notary seal on a document has performed an incomplete notarization. Arizona law requires that the seal be placed on each notarization. 

no button 2NOTARIAL LANGUAGE IS MISSING. A notary who notarizes a document without notarial language (Acknowledgment, Jurat or Copy Certification) has performed an incomplete notarization. 

no button 2A DOCUMENT THAT CONTAINS BLANK SPACES IS IMPROPERLY NOTARIZED. A jurat cannot be performed on a document that contains blank spaces or that is incomplete. There is no such limitation when performing acknowledgments, although the Secretary of State’s office recommends that a notary public not notarize a document containing obvious blank spaces.

 no button 2A VITAL RECORD (BIRTH, DEATH, MARRIAGE CERTIFICATE) NOTARIZED AS A COPY USING A COPY CERTIFICATION STATEMENT. 

no button 2 A COURT DOCUMENT (E.G. DIVORCE CERTIFICATE) NOTARIZED AS A COPY USING A COPY CERTIFICATION STATEMENT.

no button 2 A COPY OF CERTIFICATE OF NATURALIZATION NOTARIZED AS A COPY USING A COPY CERTIFICATION STATEMENT.

Notary Seal:

A valid notary seal must:

  • Be a rubber stamp. 
  • Have dark ink. These colors include black, dark blue, dark purple, dark green or dark brown. Red ink or ink not viewable on all copy or fax machines is unacceptable. 
  • Not be larger than 1 1/2 inches high and 2 1/2 inches wide or 1 1/2 inches round. 
  • Contain the words “Notary Public.” 
  • Contain the notary public’s name as listed on his or her commission certificate.
  • Contain the Arizona county in which the notary public was commissioned, listed on the commission certificate.
  • Contain notary public’s current commission expiration date. 
  • Contain the Great Seal of Arizona [A.R.S. § 41-266(B)].
  • Contain the notary public’s commission number. 

Arizona notary stamp

Can a remotely notarized document be apostilled in Arizona?

question answerYes, if the notarization was performed by an Arizona Notary.

Does the State of Arizona issue electronic apostilles?

question answerNo. The State of Arizona issues paper apostilles only. 

Are Arizona apostilles issued for documents in foreign languages?

question answerYes, the document can be in a foreign language. However, the notarial statement must be in English.

Can an Arizona apostille be verified?

question answerThe State of Arizona does not offer apostille verification services. If you have doubts, please email a copy of your apostilled document to us. We have a lot of experience dealing with Arizona apostilles and we will be able to say if, to the best of our knowledge, the apostilled document looks authentic. This service is free.

We process apostilles for documents originating from all 15 counties of the State of Arizona: Apache | Cochise | Coconino | Gila | Graham | Greenlee | La Paz | Maricopa | Mohave | Navajo | Pima | Pinal | Santa Cruz | Yavapai | Yuma

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Foreign Documents Express

 

331 Newman Springs Rd., Bldg. 1

4th Floor, Suite 143

Red Bank, NJ 07701

 

Phone: (646) 267-1140

Fax: (800) 905-0421

Email: ForeignDocumentsExpress@gmail.com

 

 
         

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