New York notary apostille
How do you prepare a New York power of attorney, affidavit, consent, copy of passport or ID, etc. for an apostille? Sample notarial certificates. Is copy certification allowed in New York? Electronic/remote notarization. Certificate of Authenticity..
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Signatures on non-recordable documents, e.g. powers of attorney, affidavits, consents, copies of IDs, diplomas, transcripts, etc. can be notarized by a New York notary public. Here are a few general guidelines:
The document must be signed and properly notarized by a notary public. The notary must use a notarial certificate, otherwise the document cannot be apostilled (See sample notarial statements below)
If the document is signed by more than one person, the notary should indicate whose signature(s) he/she is notarizing.
Recordable documents that are issued by a state agency/officer (e.g. birth, death, marriage certificates, divorce jusgments, articles of incorporation, etc.) cannot be notarised.
Remotely/electronically notarized documents are acceptable for apostilles. For electronic notarial acts performed remotely, there are additional requirements and restrictions (see below) New York notaries are not allowed by law to certify copies of any kind of documents.Sample notarial certificates
New York Certificate of Acknowledgment:
(for personal powers of attorney, affidavits, statements, letters, consents, copies of diplomas and transcripts signed by school officials, etc.)
State of New York )
County of _________ )
On the . . . . . . day of . . . . . . in the year 20 . . . . before me, the undersigned, personally appeared . . . . . ., personally known to me or proved to me on the basis of satisfactory evidence to be the individual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies),
_______________ [Notary stamp]
Notary Signature
New York Jurat:
(for personal powers of attorney, affidavits, statements, letters, consents, copies of diplomas and transcripts signed by school officials, etc.)
State of New York )
County of _________ )
Sworn to before me the . . . . . . day of . . . . . . in the year 20 . . . .
_______________ [Notary stamp]
Notary Signature
New York Corporate Certificate of Acknowledgment:
(for corporate powers of attorney, resolutions, minutes, copies of bylaws, operating agreements, certificates of incumbency, etc.)
State of New York )
County of _________ )
On the ..... day of ...... in the year ..... before me personally came ....... to me known, who, being by me duly sworn, did depose and say that he/she is the (president or other officer of director or attorney in fact duly appointed) of the (name of corporation), the corporation described in and which executed the above instrument; and that he/she signed his/her name thereto by authority of the board of directors of said corporation.
_______________ [Notary stamp]
Notary Signature
Apostille requirements for electronically / remotely notarized documents
For electronic notarial acts performed remotely, the following statement must be added to the acknowledgment or jurat:
“This electronic notarial act involved a remote online appearance involving the use of communication technology.”
For apostille purposes, the remote notarization must be accompanied by the Certificate of Authenticity. A Certificate of Authenticity is a paper document that a notary public creates to attest that an electronically notarized document is an accurate copy. A Certificate of Authenticity is required to record a tangible copy of an electronically notarized document with a county clerk.
- The certificate must be ink-signed by the notary
- It must include the notary's title, official stamp or registration number, and the expiration date of their commission
The notary must be in NYS but the person using the services can be any place provided that if the person is not in the US, the following additional rule applies:
If the principal is located outside of the United States, the notary must verify, through verbal confirmation made by the signer in the course of the recorded electronic notarial act, that the record or subject of the notarial act:
(1) is to be filed with or relates to a matter before a public official or court, governmental entity, or other entity subject to the jurisdiction of the United States; or
(2) involves property located in the territorial jurisdiction of the United States or involves a transaction substantially connected with the United States;
Certificate of Autheticity:
State of New York )
County of _________ )
On this ............ day of ................ in the year ............, I certify that the signature page of the attached record (entitled ......................) (dated ......................) is a true and correct copy of the signatures affixed to an electronic record printed by me or under my supervision. I further certify that, at the time of printing, no security features present on the electronic record indicated any changes or errors in an electronic signature in the electronic record after its creation or execution.
(Signature and title of notary public)
(official stamp or registration number, with the expiration date of the notary public’s commission)
Can a New York notary certify a copy of a document?
No, the State of New York does not allow copy certification of documents.
If you need a copy or your passport or ID notarized and apostilled.....
