New York Hague apostille
New York apostilles for birth, marriage, death certificates, powers of attorney, affidavits, consents, copies of passport or IDs, diplomas, transcripts, driving records Corporate apostilles for Articles of Incorporation, Certificates of Good Standing, corporate resolutions, bylaws, operating agreements, etc. Personal and corporate document retrieval. Sample notarial certificates.
Apostille and Embassy legalization services in the State of New York and nationwide, for documents intended for international use.
Highest standards, timely, secure and confidential manner.
In the State of New York, as in all U.S. states, an apostille is a separate page attached to the document by an eyelet. It is signed by a Deputy Secretary of State (facsimile signature) and has a blue Seal of the Department of State of the State of New York.
New York apostille: $175
Processing time: app. 5 bus. days + mail
Please complete the Order Form and mail it with your original document(s) to
If you are sending your document(s) from a foreign country, please use FedEx, DHL, UPS or TNT, and email the tracking number so that we can watch for your package.
No hidden fees.
Our guarantee: If we are unable to get your documents apostilled or legalized, we will issue a 100% refund, we do not keep any service fees.
Free document evaluation
Want to double check before shipping your document? Email a copy for a free evaluation.
Birth certificates (Manhattan, Brooklyn, Bronx, Queens, Staten Island)
Birth certificates (Manhattan, Brooklyn, Bronx, Queens, Staten Island) must be issued by the NYC Department of Health and Mental Hygiene and must be signed by one of the following City Registrars:
STEVEN P. SCHWARTZ * IRENE A. SCANLON * EARLENE PRICE * IRWING MELLON * GRETCHEN VAN WYE, PhD.
Borth short and long form birth certificates are acceptable for apostilles.
Old birth certificates are acceptable if they are signed by one of the above listed City Registrars.
No letter of exemplification is required.
If your document is eligible, send the original document to us by mail along with the Order Form and we will be happy to assist you with obtaining an apostille.
Want to double check? Email a copy of your document for a free evaluation. We will advise if the document is acceptable for an apostille / legalization.
Death certificates (Manhattan, Brooklyn, Bronx, Queens, Staten Island)
Death certificates (Manhattan, Brooklyn, Bronx, Queens, Staten Island) must be issued by the NYC Department of Health and Mental Hygiene and must be signed by one of the following City Registrars:
STEVEN P. SCHWARTZ * IRENE A. SCANLON * EARLENE PRICE * IRWING MELLON * GRETCHEN VAN WYE, PhD.
No letter of exemplification is required.
If your document is eligible, send the original document to us by mail along with the Order Form and we will be happy to assist you with obtaining an apostille.
Want to double check? Email a copy of your document for a free evaluation. We will advise if the document is acceptable for an apostille / legalization.
Marriage records (Manhattan, Brooklyn, Bronx, Queens, Staten Island)
Marriage certificates (Manhattan, Brooklyn, Bronx, Queens, Staten Island) must be issued by the NYC Marriage Bureau and signed by one of the following City Clerks:
* Michael McSweeney (City Clerk) * Carlos Cuevas (City Clerk) * David N. Dinkins (City Clerk) * Victor L Robles (City Clerk)
Both short and long (extended) form marriage certificates are eligible for apostilles.
- Read more about apostille requirements for NYC marriage certificates....
- Order a NYC marriage certificate with an apostille online...
If your document is eligible, send the original document to us by mail along with the Order Form and we will be happy to assist you with obtaining an apostille.
Want to double check? Email a copy of your document for a free evaluation. We will advise if the document is acceptable for an apostille / legalization.
Order a NYC marriage certificate with an apostille online...
Birth, death, marriage certificates issued outside the five boroughs of New York City
Locally issued birth, death and marriage certificate must be authenticated by the county clerk before they are submitted for apostilles. The requirements (eligible signatures, years of issue, etc.) vary greatly from county to county.
We recommend that you email a copy of your document for a free evaluation. We will advise if the document is acceptable for an apostille / legalization.
Divorce records
In the State of New York divorce judgments are issued by the court in the county where the divorce was registered. A copy of the divorce judgment must be certified by the county clerk before it is submitted for an apostille.
The requirements (eligible signatures, years of issue, etc.) vary greatly from county to county.
We recommend that you email a copy of your document for a free evaluation. We will advise if the document is eligible for an apostille / legalization.
If the document is acceptable, send it to us by mail along with the Order Form.
Single status documents
Anyone who is planning to get married in a foreign country will be asked to provide this document as proof that he or she is free to marry.
In the State of New York you have two options:
Option 1:
This option is available to you if you live in Manhattan, Brooklyn, Bronx, Queens, Staten Island. You can request a Certificate of Non-Impediment from the Marriage Bureau in New York City. A Certificate of Non-impediment is an official Certification that the City Clerk's Office has no information that would be an "impediment" to your getting a Marriage License in the City of New York.
To qualify for a Certificate of Non-Impediment, you must reside within the City of New York and must not presently be married.
The Certificate of Non-Impediment is valid for six months from the date of the certificate.
Here is a link to the website of the NYC City Clerk where you can obtain a Certificate of Non-Impediment.
Option 2:
Or, you can prepare a Single Status Affidavit that will be signed by you and notarized by a New York notary public. An Affidavit of Single Status is a sworn statement in which you attest that you are single and free to marry.
If you need a sample Single Status Affidavit, please contact us. We have many country-specific samples. This service is free.
We recommend that you ask you fiance(e) to find out if your affidavit needs to be in any specific form or contain some specific additional details. The requirements differ from country to country.
The document should be properly notarized. The notary should use a certificate of acknowledgment or jurat.
In case of remotely / electronically notarized affidavits, the notary shall state that the person making the acknowledgement or making the oath appeared through use of communication technology and attach a Certificate of Authenticity. Read more about the notarization requirements in the state of New York.
Email a copy of your notarized document for a free evaluation. We will advise if the document has been notarized properly and is acceptable for an apostille / legalization.
If the document is acceptable, send the original notarized document to us by mail along with the Order Form.
Powers of attorney, affidavits, consents
If you need to get a New York apostille for a power of attorney, authorization, consent, affidvavit notarized by a New York notary public - make sure it is properly notarized. The notary should include a certificate of acknowledgment or jurat. If there is no notarial statement on the document (just the signature and the stamp), the document will be rejected! Remotely / electronically notarized documents have specific notarization requirements. Read more about the notarization requirements in the State of New York...
If there are more than one signer on the document, the notary should indicate whose signature(s) he/she is notarizing.
If the notary's license has expired, please email your document for a free evaluation. Depending on the county, the document might or might not be eligible for an apostille. Some counties authenticate the notary's signature and some don't..
Email a copy of your notarized document for a free evaluation. We will advise if the document has been notarized properly and is acceptable for an apostille / legalization.
If the document is acceptable, send the original properly notarized document to us by mail along with the Order Form.
School diplomas and transcripts
Academic documents such as diplomas, transcripts, verification letters and general school records issued by high schools, colleges, and universities of New York, must be certified by the school registrar, and notarized prior to be presented for an apostille.
A certified copy must have the original signature of the school official and his/her signature must be notarized by a New York notary public.
The notary must use a certificate of acknowledgment or jurat. Just a signature and a stamp are not sufficient. If the document is not properly notarized, it will be rejected.
Email a copy of your document for a free evaluation. We will advise if the document has been properly notarized and is acceptable for an apostille / legalization.
For New York apostilles, send the original notarized document(s) to us by mail along with the Order Form.
Passports, IDs
How to prepare a copy of your passport, your New York driver license or ID for foreign use?
Option 1:
Make a copy of your document.
On the copy write:
"I, ..... [your name], hereby confirm that this is a true, correct and complete photocopy of my original .... [description of the document]" Date: ....
Sign in front of a notary public, make sure the notary includes a notarial statement (certificate of acknowledgment or jurat, either one is acceptable)
Email a copy of your notarized document for a free evaluation. We will advise if the document has been notarized properly and is acceptable for an apostille / legalization.
If the document is acceptable, send the original properly notarized document to us by mail along with the Order Form.
Option 2:
If you are not able to get your document notarized by a New York notary, we will be able to have a copy of your document notarized and apostilled in Washington, DC. Just email a copy of your passport / ID to us.
Please note that in the State of New York notaries public by law are not allowed to certify copies of any documents.
Read more about apostille requirements for copies of passports and IDs in the State of New York...
Driving records
Abstracts of Driving Record are issued by the State of New York Department of Motor Vehicles in Albany. They are signed by the Commissioner of Motor Vehicles. Both original documents and PDF copies qualify for New York apostilles.
Read more about apostille requirements for driving records in the State of New York...
Backgound checks
The most comprehensive way to conduct a New York criminal record search is through the New York State Office of Court Administration ("OCA"). The OCA covers all 62 counties in New York State dating back to at least 1993 (the counties vary as to how far back they search) and includes all town and village records.
The best thing about the OCA "No Criminal Record Letter" is that no fingerprints are required. The search is based on the exact name and date of birth.
Email a copy of your document for a free evaluation. We will advise if the document is ready for an apostille / legalization.
FBI background checks
The State of New York does not issue apostilles for FBI background checks. FBI background check (also called Identity History Summary) is a federal document, therefore it has to be apostilled on the federal level. Federal apostilles are issued by the U.S. Department of State in Washington DC.
Please note that this document does not need to be notarized.
If you received your FBI background check as a PDF file, you can order a federal apostille online.
If you received it as a hard copy, send it to us for an apostille by mail along with the Order form.
How to get your criminal background check from the FBI?
The FBI offers two methods for requesting you criminal background check (Identity History Summary Check)
Option 1: Submit your request directly to the FBI
Option 2: Submit to an FBI-approved Channeler. Note that FBI-approved Channelers may only process requests for a U.S. person (an individual who is a U.S. citizen or a lawful permanent resident)
IRS Forms 6166 (double taxation)
Form 6166 (U.S. Residency certification) is a letter printed on the U.S. Department of Treasury stationery certifying that an individual was/is a resident of the United States for the purposes of income tax laws of the United States. You may use this form to claim income tax treaty benefits and certain other tax benefits in foreign countries.
The State of New York. does not issue apostilles for Form 6166. It is a federal document, therefore it requires a federal apostille. Federal apostilles are issued by the U.S. Department of State in Washington DC.
If you have the original Form 6166, send it to us for a federal apostille along with the Order Form.
Order Form 6166 with an apostille or embassy legalization ONLINE.
Articles of incorporation, organization, certificate of incorporation
New York Certificate of Incorporation (or Articles of Organization, in case your company is a New York LLC) is the document that you filed with the New York Secretary of State when your company was incorporated / organized. This document confirms that your company was registered as a legal entity, it does not show your present active status (for this purpose you will need a Certificate of Good Standing (the State of New York calls it a "Certificate under Seal")
For apostille or legalization purposes, you will need a certified copy issued by the New York Secretary of State. Notarized copies are not acceptable for apostille purposes.
Order online a certified copy of your company's New York Certificate of Incorporation or Articles of Organization with a Hague apostille. The price for the retrieval and an apostille is $325, processing time: app.1,5 weeks.
Certificate of good standing /certificate of status
The purpose of the apostilled Certificate of Good Standing is to prove to foreign governments that your New York corporation or LLC was formed and is in good standing with the State of New York, and is authorized to do business in the State of New York.
Read more about New York Certificate of Good Standing and Articles of Incorporation apostille...
Order online: New York Certificate of Good Standing with a Hague apostille. The price for the retrieval and an apostille is $325, processing time: app. 1-1,5 weeks.
Corporate by-laws, LLC operating agreements
The original corporate By-laws and Operating Agreements are kept in the company's files.
To have these documents apostilled, make a copy and prepare an affidavit confirming that the attached document is a true and complete copy of the Company's Bylaws / Operating Agreement (Sample corporate affidavit form). The affidavit should be signed by the Company's officer and properly notarized. Here is a sample notary corporate acknowledgment form.
Email a copy of your notarized document for a free evaluation. We will advise if the document has been notarized properly and is acceptable for an apostille / legalization.
If the document is acceptable, send the notarized document to us by mail along with the Order Form.
Corporate powers of attorney, authorizations
Documents notarized by notaries public qualified in the State of New York include corporate powers of attorney, affidavits, certificates of incumbency, letters, etc.
These documents can be original (have the original signatures both of the signer(s) and the notary) or notarized electronically or remotely. For electronically / remotely notarized documents special rules apply. Read more about the notarization requirements in the State of New York...
These documents must be properly notarized (The notary must include a certificate of acknowledgment or jurat or corporate acknowledgment)
If there are more than one signer on the document, the notary should indicate whose signature(s) he/she is notarizing.
Email a copy of your notarized document for a free evaluation. We will advise if the document has been notarized properly and is acceptable for an apostille / legalization.
If the document is acceptable, send the notarized document to us by mail along with the Order Form.
Corporate resolutions, minutes
To have these documents apostilled, make a copy and attach an affidavit confirming that the attached document is a true and correct copy of document (resolution, minutes, etc.) (Sample corporate affidavit form). The affidavit should be signed by the Company's officer and properly notarized.
Please note that for electronically / remotely notarized documents specific rules apply. Read more about the notarization requirements in the State of New York...
If there are more than one signer on the document, the notary should indicate whose signature(s) he/she is notarizing.
Email a copy of your notarized document for a free evaluation. We will advise if the document has been notarized properly and is acceptable for an apostille / legalization.
If the document is acceptable, send the notarized document to us by mail along with the Order Form.
Instead of the corporate acknowledgment form, the notary may also include a a certificate of acknowledgment or jurat.
Corporate stock ledgers and share certificates
To have these documents apostilled, make a copy and prepare an affidavit confirming that the attached document is a true and complete copy of the the document (Sample corporate affidavit form). The affidavit should be signed by the Company's officer and properly notarized. Here is a sample notary corporate acknowledgment form.
Please note that for electronically / remotely notarized documents specific rules apply. Read more about the notarization requirements in the State of New York...
Email a copy of your notarized document for a free evaluation. We will advise if the document has been notarized properly and is acceptable for an apostille / legalization.
If the document is acceptable, send the notarized document to us by mail along with the Order Form.
Instead of the corporate acknowledgment form, the notary may also include a a certificate of acknowledgment or jurat.
Certificates of Incumbeny
A Certificate if Incumbency certificate is a document issued by a corporation or a limited liability company (LLC) that lists the names of current directors, officer and, sometimes, shareholders/members.
These documents must be properly notarized (The notary must include a certificate of acknowledgment or jurat or corporate acknowledgment)
Please note that for electronically / remotely notarized documents specific rules apply. Read more about the notarization requirements in the State of New York...
If there are more than one signer on the document, the notary should indicate whose signature(s) he/she is notarizing.
Email a copy of your notarized document for a free evaluation. We will advise if the document has been notarized properly and is acceptable for an apostille / legalization.
If the document is acceptable, send the notarized document to us by mail along with the Order Form.
IRS Forms 6166, tax documents
Form 6166 (U.S. Residency certification) is a letter printed on the U.S. Department of Treasury stationery certifying that a company was/is a resident of the United States for the purposes of income tax laws of the United States. You may use this form to claim income tax treaty benefits and certain other tax benefits in foreign countries.
The State of New York does not issue apostilles for Form 6166. It is a federal document, therefore it requires a federal apostille. Federal apostilles are issued by the U.S. Department of State in Washington DC.
If you have the original Form 6166, send it to us for a federal apostille along with the Order Form.
Certificates to Foreign Government, documents issued by U.S. federal agencies
If your company is exporting products to a foreign country, the destination country government will request a Certificate to Foreign Government which will guarantee that the product is in compliance with U.S. laws and U.S. regulations.
The State of New York does not issue apostilles for federal documents. A Certificate To Foreign Government is issued by a federal afency (FDA). These documents requre federal apostilles issued by the U.S. Department of State in Washington DC.
Email a copy of your document for a free evaluation.
If the document is acceptable, send the original document to us by mail along with the Order Form.
More tips...
Certified copies of documents issued by the Civil Court of New York county (e.g. Name Change Petitions) should have an original signature of the Court official. It requires extra time (app. 1-2 additional weeks)
Can a New York apostille be verified?
Yes. We offer New York free apostille verification service. You will need to provide the apostille number and the date of issue. We will check if the apostille was in fact issued by the New York Secretary of State.
Can a New York apostille be rejected by a foreign country because it is a separate page, and not a stamp?
No. According to the Brochure called ABCs of Apostilles issued by the Hague Apostille Conference,
Apostilles may be affixed by various means, including rubber stamps, self-adhesive stickers, impressed seals, etc.
If an Apostille is placed on an allonge (which means a "separate page'), this page can be attached to the underlying public document by a variety of means, including glue, grommets, staples, ribbons, wax seals, etc.
Failure to affix an Apostille in a particular manner is not a basis for refusing the Apostille.
Can a New York apostille be issued for a document in a language other than English?
Yes, the document may be in a foreign language, however (IMPORTANT!) the notarial statement must be in English.
How are apostilles affixed to documents in the State of New York?
The State of New York uses metal eyelets to attach apostilles to documents. An eyelet can be placed in the upper left corner or in the upper right corner of an apostille. There is no other means to attach apostilles to documents in the State of New York. Your document cannot be rejected because foreign authorities expect an apostille to look different or to be attached to a document in a different manner, e.g. to be ribboned or glued to the document.
What is "proper notarization" in the State of New York?
In the State of New York, before a notarized document is submitted for an apostille, it needs to be authenticated by the county clerk's office. Basically the county clerk confirms the signature of the notary public who notarized the document.
There are a number reasons why a notarized document can be rejected by the county clerk's office. Here are five most common reasons why your document can be rejected:
(1) The notarization is missing the venue
State of New York )
) ss.:
County of . . . . . . . )
(2) The notarization is missing acknowledgment or jurat. Below are sample New York State acknowledgment and jurat.
Sample Certificate of Acknowledgment:
State of New York )
) ss.:
County of . . . . . . . )
On the . . . . . . day of . . . . . . in the year 20 . . . . before me, the undersigned, personally appeared . . . . . ., personally known to me or proved to me on the basis of satisfactory evidence to be the individual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies),
_______________ [Notary stamp]
Notary Signature
[Notary's name] Date:
Notary Public, State of New York
Registration.....
Qualified in ....... County
My commission expires ...
Sample Jurat
State of New York )
) ss.:
County of . . . . . . . )
Subscribed and sworn to before me this ........ day of ........, 20 ......
_______________ [Notary stamp]
Notary Signature
[Notary's name] Date:
Notary Public, State of New York
Registration.....
Qualified in ....... County
My commission expires ...
(3) The signature of the notary is different as compared to the sample signature filed with the county clerk's office. Please tell the notary that your document is intended for a New York apostille, and will be taken to the county clerk's office.
Notaries public are commissioned in their counties of residence. The county clerk maintains a record of the commission and sample signature. The public may then access this record and verify the “official” signature of the notary at the county clerk’s office. However, the signature of the notary can be verified only if it looks the same as the sample signature. The county clerk actually compares the signatures. In some counties the image of the signature is in the computer (Kings county), other counties (including NYC, Nassau and many others) still use the old fashioned card system.
(4) The remotely notarized document is missing the required statement:
“This electronic notarial act involved a remote online appearance involving the use of communication technology.”
(5) The remotely notarized document is missing the Certificate of Authenticity:
Certificate of Autheticity:
State of New York )
County of _________ )
On this ............ day of ................ in the year ............, I certify that the signature page of the attached record (entitled ......................) (dated ......................) is a true and correct copy of the signatures affixed to an electronic record printed by me or under my supervision. I further certify that, at the time of printing, no security features present on the electronic record indicated any changes or errors in an electronic signature in the electronic record after its creation or execution.
(Signature and title of notary public)
(official stamp or registration number, with the expiration date of the notary public’s commission)
The above five reasons for failure to complete the first step of the apostille procedure are not all-inclusive. There are many more. Please email your document for a free evaluation, and we will tell you if your document has been properly notarized and qualifies for a New York apostille or embassy legalization.
New York notary apostille: How do you prepare a New York personal or corporate power of attorney, affidavit, consent, copy of passport or ID, etc. for an apostille? Remote notarization and apostilles. Sample notarial certificates. Certificate of Authenitcity. Copy certification.
New York birth certificate apostille: How do you prepare a New York birth certificate for an apostille? Manhattan, Brooklyn, Bronx, Queens, Staten Island apostilles for birth certificates. Apostilles for birth certificate issued outside the five boroughs of New York City. Short and long forms. Old and recently issued birth certificates. Exemplification letters.
New York marriage certificate apostille: Order a Manhattan, Brooklyn, Bronx, Queens, Staten Island marriage certificate with an apostille online. Apostilles for NYC marriage certificates: acceptable signatures. Marriage certificates issued outside the five boroughs of New York City. Short and extended marriage certificates.
New York State background check apostille: New York Statewide background check: order online, no fingerprints required. New York City Police good conduct certificates: apostille requirements. FBI background checks: can they be apostilled in New York?
We obtain apostilles for documents originating from all 21 New Jersey counties: Atlantic | Bergen | Burlington | Camden | Cape May | Cumberland | Essex | Gloucester | Hudson | Hunterdon | Mercer | Middlesex | Monmouth | Morris | Ocean | Passaic | Salem | Somerset | Sussex | Union | Warren
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