How do you prepare a high school, college, university diploma, a transcript, an enrollment or graduation verification letter for foreign use?

 apostille acceptableContact your school and request a certified notarized copy of your school record. New York colleges and universities issued certified notarized copies upon request. This document needs to be signed by a school official (original signature), and his/her signature must be notarized.

apostille acceptable Make sure the document is properly notarized by a New York notary public (see below).

In the State of New York the authentication of documents such as diplomas, transcripts, verification letters, etc. is a three step process. First, the signature of the school official on the document needs to be notarized. Then, the signature of the notary needs to be authenticated by the County Clerk's office in the county where the notary is commissioned. And only then, the document is submitted to the Secretary of State who either attaches an apostille (if the country of intended use joined the Hague Apostille Convention) or a foreign certification (if the document is intended for a non-Hague country).

You could save significant amount of time, if you email a copy of your document to us for a free evaluation. We will check if the notary is active (in good standing), if the document has been notarized properly, and will advise if any corrections are needed.

New York apostille: price, processing time, order form

Send the notarized document to us by mail.
Price, processing time, order form

price 4New York apostille: $175

USPS Priority mail (within the U.S.): free
You will find more shipping options in the Order Form

Processing time: app. 1-1,5 weeks + mail

order form 3Please complete the Order Form and mail it with your original document(s) to

Foreign Documents Express
331 Newman Springs Rd., Bldg. 1
4th Floor, Suite 143
Red Bank, NJ 07701

If you are sending your document(s) from a foreign country, please use FedEx, DHL, UPS or TNT, and email the tracking number so that we can watch for your package.

150 1501872 100 money back guarantee circle clipartNo hidden fees.

Our guarantee: If we are unable to get your documents apostilled or legalized, we will issue a 100% refund, we do not keep any service fees.

Free document evaluation

What does a New York apostille look like?

new york apostille 2023 5

If you cannot get a certified notarized copy from your school...

What does a "proper notarization" mean?

Make sure the notary follows the requirements:

apostille acceptable General 3The signature of the notary public must be original. It must exactly match the sample signature filed with the office of the County Clerk in the county where the notary public is qualified. This is important because if the notary's signature on the document does not match the sample signature on file with the County Clerk's office, the document will be rejected.

apostille acceptable The notary's stamp must indicate the notary's name, license number, the name of the county where the notary is qualified, and the expiration date of the notary's license. If the notary does not have an ink stamp, the above information must be printed or typed in black ink.

apostille acceptable The notary must include a Certificate of acknowledgment or Jurat basically of the following form:

Acknowledgment:

 

State of New York    )
                                 ) ss.:
County of . . . . . . .    )

On the . . . . . . day of . . . . . . in the year 20 . .  . . before me, the undersigned, personally appeared . . . . . ., personally known to me or proved to me on the basis of satisfactory evidence to be the individual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies),

_______________         [Notary stamp]
Notary Signature     

[Notary's name]               Date:

Notary Public, State of New York

Registration.....

Qualified in ....... County

My commission expires ...

Jurat:

 

State of New York    )
                                 ) ss.:
County of . . . . . . .    )

Subscribed and sworn to before me this ........ day of ........, 20 ......

 

_______________        [Notary stamp]
Notary Signature     

[Notary's name]               Date:

Notary Public, State of New York

Registration.....

Qualified in ....... County

My commission expires ...

 

Foreign Documents Express

 

331 Newman Springs Rd., Bldg. 1

4th Floor, Suite 143

Red Bank, NJ 07701

 

Phone: (646) 267-1140

Fax: (800) 905-0421

Email: ForeignDocumentsExpress@gmail.com

 

 
         

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