How do you prepare a Utah high school, college, university transcript for an apostille?

importantThe transcript must be certified/signed by a school official (principal, registrar, counselor, etc.) The signature of the school official must be original.

Sample certification:

This is the original transcript issued to [ name of the student ].
[ Original signature of the school official ] [ Date ] 

importantThe signature of the school official must be notarized by a Utah notary public. The notary must use a notarial certificate, otherwise the document cannot be apostilled. The best notarial certificate would be the Acknowledgment (Utah Secretary of State, Resources and Forms):

Acknowledgment (individual capacity):

State of Utah            ) 
County of ________    ) 
 
On this __ day of ______, in the year 20__, before me,   (notary public name)   , a notary public, personally appeared   (name of the school official who signed the document)  , proved on the basis of satisfactory evidence to be the person whose name is subscribed to this instrument, and acknowledged he/she executed the same.
 
Witness my hand and official seal.
  
  (Notary signature)   
Notary Public     (Seal)                                               

Other acceptable notarial certificates

Signature witnessing:

State of Utah            ) 
County of ________    ) 
 
On this __ day of ______, in the year 20__, before me,   (notary public name)   , a notary public, personally appeared   (name of the school official who signed the document)  , proved to me through satisfactory evidence of identification, which was   (form of identification)    to be the person whose name is signed on the preceding or attached document in my presence.
 
  (Notary signature)   
Notary Public 
 
(Seal)                                               
 

Jurat:

State of Utah            ) 
County of ________    ) 
 
Subscribed and sworn to before me on this __ day of ______, in the year 20__, by   (name of the school official who signed the document) . 
 
Witness my hand and official seal.
 
  (Notary signature)   
Notary Public 
 
(Seal)                                               
 

Can a notary certify a copy of a transcript?

question answerYes, the State of Utah allows copy certification by notaries public. However, please check with the receiving foreign school / agency if they will accept a notarized copy. Many foreign schools require an original transcript signed by the school principal or registrar.

In case a notarized copy is acceptable, the notary should use the following notarial certificate (Utah Secretary of State, Resources and Forms): 

Copy certification:

State of Utah            ) 
County of ________    ) 
 
On this __ day of ______, in the year 20__, I certify that the preceding or attached document is a true, exact, complete and unaltered photocopy made by me of     (description of document)    presented to me by the document custodian,    (name of the document custodian)   , and that, to the best of my knowledge, the photocopied document is neither a public record nor a publicly recorded document, certified copies of which are available from an official source other than a notary. 
 
Witness my hand and official seal.
 
  (Notary signature)   
Notary Public 
 
(Seal)                                               
 

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