How do you prepare a Texas high school, college, university transcript for an apostille?

Acceptable notarial certificates:

importantThe transcript must be certified/signed by a school official (principal, registrar, counselor, etc.) The signature of the school official must be original.

According to the TX Secretary of State, in order to qulify for an apostille the notarized school transcript or diploma must:

  1. Be notarized by a Texas Notary Public
  2. Meet the following requirements:
    • If you are submitting an original transcript or diploma issued from the school, the school registrar or a school official must provide the true and correct statement and signature on the document.
    • If you are submitting a photocopy of the transcript or diploma, the student or parent (if the student is not a legal adult) must provide the true and correct statement and signature on the document.

Sample certification:

This is the original transcript issued to [ name of the student ].
[ Original signature of the school official ] [ Date ] 

importantThe signature of the school official must be notarized by a Texas notary public. The notary must use a notarial certificate, otherwise the document cannot be apostilled. The best notarial certificate would be the Acknowledgment: 

Acknowledgment (individual capacity):

State of Texas 
County of _________ 
 
Before me,   (name of the Notary Public)   , Notary Public, on this day personally appeared   (name of the school official who signed the document) , known to me (or proved to me on the oath or through    description of identity cart or other document)   to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that he/she executed the same for the purposes and consideration therein expressed.
 
Given under my hand and seal of office this        day of                  , 20    .
 
  (Notary Public's signature)   
Notary Public 
(Personalized seal)                                         
 

Acknowledgment (individual capacity) II:

State of Texas 
County of _________ 
 
This instrument was acknowledged before me on    (date)    by   (name of the school official who signed the document) . 
 
  (Notary Public's signature)   
Notary Public 
(Personalized seal)                                         
 

Vertification:

State of Texas 
County of _________ 
 
Before me, a notary public, on this day personally appeared   (name of the school official who signed the document) , known to me to be the person whose name is subscribed to the foregoing document and, being duly sworn, declared that the statements therein contained are true and correct. 
 
  (Notary Public's signature)   
Notary Public 
(Personalized seal)                                         
 

Acknowledgment (representative capacity):

State of Texas 
County of _________ 
 
This instrument was acknowledged before me on    (date)    by   (name of the school official who signed the document)  as    (title, e.g. Principal, Registrar, etc.)    of    (name of the school)   .
 
  (Notary Public's signature)   
Notary Public 
(Personalized seal)                                         
 

Jurat:

State of Texas 
County of _________ 
 
Sworn to and subscribed before me on    (date)    by   (name of the school official who signed the document) .
 
  (Notary Public's signature)   
Notary Public 
(Personalized seal)                                         
 

What is a "personalized Seal"?

question answer"Personalized Seal" the the above and below examples means a seal containing the words "Notary Public, State of Texas" around a star of five points, the notary public's name, and the date the notary public's commission expires. For notaries commissioned and recommissioned on and after January 1, 2016, the seal must also contain the notary public's Secretary of State ID number. 

Can a notary certify a copy of a transcript?

question answerYes, the State of Texas allows copy certification by notaries public. However, please check with the receiving foreign school / agency if they will accept a notarized copy. Many foreign schools require an original transcript signed by the school principal or registrar.

In case a notarized copy is acceptable, the notary should use the following notarial certificate: 

Certified copy of a non-recordable document:

State of Texas 
County of _________ 
 
On this       day of              , 20   , I certify that the preceding or attached document, is a true, exact, complete, and unaltered copy made by me of     (description of the document)    presented to me by the document custodian,    (name of the document custodian) , and that, to the best of my knowledge, the photocopied document is neither a public record nor a publicly recordable document, certified copies of which are available from an official source other than a notary. 
 
  (Notary Public's signature)   
Notary Public 
(Personalized seal)                                         
 

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