How do you prepare a Kansas high school, college, university transcript for an apostille?
The transcript must be certified by a school official (principal, registrar, counselor, etc.) The signature of the school official must be original.
Sample certification:
The signature of the school official must be properly notarized by a notary public. The best notarial certificate would be the "Acknowledgment in Representative Capacity" (Kansas Notary Handbook):
Acknowledgment (representative capacity):
This record was acknowledged before me this ___ day of _________, 20__, by (name of the school official who signed the document) as (position of the school official, e.g. Registrar, Principal, etc.) of (name of the school) .
Other acceptable notarial certificates:
Acknowledgment (individual):
This record was acknowledged before me this ___ day of _________, 20__, by (name of the school official who signed the document)
Jurat:
Signed and sworn to (or attested) before me this ___ day of _________, 20__, by (name of the school official who signed the document)
Witnessing/ attesting a signature:
Signed (or attested) before me this ___ day of _________, 20__, by (name of the school official who signed the document)
Can a notary certify a copy of a transcript?
Yes, the State of Kansas allows copy certification by notaries public. However, please check with the receiving foreign school / agency if they will accept a notarized copy. Many foreign schools require an original transcript signed by the school principal or registrar.
In case a notarized copy is acceptable, the notary should use the following notarial certificate (Kansas Notary Handbook):
Copy certification:
I certify that this is a true and correct copy of the record in possession of ____________. Dated: _____________.
