How do you prepare an Idaho high school, college, university transcript for an apostille?
The transcript must be signed by a school official (principal, registrar, counselor, etc.) The signature of the school official must be original.
Sample certification:
This is the original transcript of [ name of the student ].
[ Original signature of the school official ] [ Date ]
The signature of the school official must be properly notarized by an Idaho notary public. The best notarial certificate would be the "Acknowledgment" (Idaho Notary Public Handbook):
Acknowledgment (individual):
State of Idaho
County of _________
This record was acknowledged before me on (date) , by (name of the school official who signed the document) .
(Notary signature)
[Affix seal/stamp as close to the signature as possible]
[Idaho notaries must complete the following if not part of stamp]
Printed name: ____________________
My Commission expires: ____________
Other acceptable notarial certificates:
Acknowledgment (individual) II:
State of Idaho
County of _________
On this ___ day of ___________, 20___, before me, a notary public for the State of Idaho, personally appeared (name of the school official who signed the document) , known to me to be the person named in the foregoing, and acknowledged to me that he/she executed the same as a free act and deed, for the uses and purposes therein mentioned.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my notarial seal the day and the year in the certificate first above written.
(Notary signature)
[Affix seal/stamp as close to the signature as possible]
[Idaho notaries must complete the following if not part of stamp]
Printed name: ____________________
My Commission expires: ____________
Witnessing a signature:
State of Idaho
County of _________
This record was signed before me on (date) , by (name of the school official who signed the document) .
(Notary signature)
[Affix seal/stamp as close to the signature as possible]
[Idaho notaries must complete the following if not part of stamp]
Printed name: ____________________
My Commission expires: ____________
Jurat:
State of Idaho
County of _________
This record was signed and sworn to before me on (date) , by (name of the school official who signed the document) .
(Notary Signature)
[Affix seal/stamp as close to the signature as possible]
[Idaho notaries must complete the following if not part of stamp]
Printed name: ____________________
My Commission expires: ____________
Witnessing a signature II:
In the County of ________________, State of Idaho. On this ___ day of ___________, 20___, before me, the undersigned Notary Public, personally appeared (name of the school official who signed the document) , personally known to me, proved to me through document evidence, or identified by a credible witness to be the person named in the foregoing, and executed the same.
(Notary Signature)
[Affix seal/stamp as close to the signature as possible]
[Idaho notaries must complete the following if not part of stamp]
Printed name: ____________________
My Commission expires: ____________
Jurat II:
State of Idaho
County of _________
On this ____ day of __________ 20___, (name of the school official who signed the document) personally appeared before me and having been duly sworn did herein execute the above record for the purposes stated.
(Notary signature)
[Affix seal/stamp as close to the signature as possible]
[Idaho notaries must complete the following if not part of stamp]
Printed name: ____________________
My Commission expires: ____________
Can an Idaho notary certify a copy of a transcript?
IMPORTANT! The State of Idaho does not allow notaries public to certify copies of school transcripts (Idaho Notary Public Handbook, page 25). The notaries can certify copies of diplomas.
For certifying a copy of diploma, the notary may use the following notarial certificate (Idaho Notary Public Handbook):
Copy certification (diplomas):
State of Idaho
County of _________
I certify this to be a true and correct copy of the diploma from Idaho State University issued to John Smith made by me on (date) .
(Notary signature)
[Affix seal/stamp as close to the signature as possible]
[Idaho notaries must complete the following if not part of stamp]
Printed name: ____________________
My Commission expires: ____________
