Corporate certificate of incumbency apostille
Do you need a Hague apostille for a corporate certificate of incumbency? Start here...
A corporate certificate of incumbency confirms the identities of a company’s officers, directors, or authorized representatives and is often required by foreign agencies for business transactions, banking, or legal matters. Since this document is issued by the company rather than a government agency, obtaining an apostille requires proper notarization.
Notarization requirements vary by state—some allow direct notarization of the original document, while others require copy certification by a notary public. Foreign Documents Express provides notarial statement and affidavit samples to ensure compliance with state regulations. This page outlines the apostille process for certificates of incumbency to help facilitate international use.
Alabama
Alaska
Arizona
Arizona apostille requirements for corporate certificate of incumbency
A corporate certificate of incumbency verifies a company's officers, directors, or authorized representatives. In Arizona, this document must be notarized for apostille certification. The state allows both in-person and remote online notarization (RON) by a state-approved notary, offering flexibility for businesses, especially those operating internationally.
To qualify for an apostille, the notarization must include an acknowledgment or jurat. Documents with only a notary’s signature and stamp will be rejected. For remote notarization, the notary must add: "This remote online notarization involved the use of communication technology."
Below are sample acknowledgment and jurat certificates for Arizona - either format is acceptable.
Certificate of Acknowledgment:
(for personal and corporate powers of attorney, affidavits, statements, letters, consents, certified diplomas and transcripts signed by school officials, etc.)
Jurat:
(for personal and corporate powers of attorney, affidavits, statements, letters, consents, certified of diplomas and transcripts signed by school officials, etc.)
State of Arizona )
County of . . . . . . . )
Subscribed and sworn to before me this ........ day of ........, 20 ...... by _______________________ (name of the signer)
(seal) _________________
Notary Public
For remotely notarized documents the notarial statement must have the following additional wording: "This remote online notarization involved the use of communication technology".
If multiple individuals are signing the document, the notary should specify which signature(s) are being notarized.
Get an Arizona apostille
Send the original notarized certificate of incumbency by mail or email a remotely notarized certificate of incumbency for an Arizona apostille.
In the State of Arizona, as in all U.S. states, an apostille is a separate page attached to the document. It is signed by the Arizona Secretary of State and has a Great Seal of the State of Arizona. Arizona apostilles are issued in English/French/Spanish.
Arizona apostille: $175
Processing time: app. 2 weeks + mail
Please complete the Order Form and mail it with your original document(s) to
If you are sending your document(s) from a foreign country, please use FedEx, DHL, UPS or TNT, and email the tracking number so that we can watch for your package.
No hidden fees.
Our guarantee: If we are unable to get your documents apostilled or legalized, we will issue a 100% refund, we do not keep any service fees.
Free document evaluation
Want to double check before shipping your document? Email a copy for a free evaluation.
Arkansas
Arkansas apostille requirements for corporate certificates of incumbency
A Certificate of Incumbency must be properly notarized by an Arkansas notary public and must contain an acknowledgment or jurat with each signature on the document.
It is essencial that the Arkansas Notary Public includes a notarial statement so the apostille request is processed in a timely manner.
If the Certificate of Incumbency is drafted in a foreign language, it must be accompanied by an English translation, with a translator's affidavit. The translators signature must be properly notarized.
Documents that only contain the notary’s signature and stamp, without the proper notarial statement, will be rejected.
Remotely (electronically) notarized Certificates of Incumbency cannot be apostilled.
Below are sample certificates of acknowledgment and jurat for the State of Arkansas and a sample translator's affidavit with a notarial statement:
Certificate of Acknowledgment:
(for personal and corporate powers of attorney, affidavits, statements, letters, consents, certified diplomas and transcripts signed by school officials, etc.)
Jurat:
(for sworn statements, affidavits)
State of Arkansas )
County of . . . . . . . )
Subscribed and sworn to (or affirmed) before me this ........ day of ........, 20 ...... by _______________________ (name(s) of the signer(s) )
(Seal) _________________
Translator's Affidavit:
Remotely notarized documents are not aligible for Arkansas apostilles. The documents must be signed in front of the notary.
If multiple individuals are signing the document, the notary should notarize each signature.
Get an Arkansas apostille
Send the original notarized Certificate of Incumbency by mail for an Arkansas apostille.
In the State of Arkansas, as in all U.S. states, an apostille is a separate page attached to the document. It is signed by the Secretary of State (facsimile signature) and has the Seal of the Secretary of State. Each apostille has the name of the country the document is intended for.
Arkansas apostille: $175
Processing time: app. 2 weeks + mail
Please complete the Order Form and mail it with your original document(s) to
If you are sending your document(s) from a foreign country, please use FedEx, DHL, UPS or TNT, and email the tracking number so that we can watch for your package.
No hidden fees.
Our guarantee: If we are unable to get your documents apostilled or legalized, we will issue a 100% refund, we do not keep any service fees.
Free document evaluation
Want to double check before shipping your document? Email a copy for a free evaluation.
California
California apostille requirements for certificates of incumbency
To qualify for a California apostille, a Certificate of Incumbency must be properly notarized by a California notary public and include an acknowledgment.
An acknowledgment confirms that the signer personally appeared before the notary, was properly identified, and declared that they willingly signed the document. While the document can be signed before the notary appointment, the signer must still appear in person to confirm the signature.
Here is a sample California Certificate of acknowledgment.
Only the signer's printed name should appear on the acknowledgment form. No title, no signer's signature.
The acknowledgment can be on a separate page or printed on the document.
Remotely notarized documents: California law requires a person to appear personally before a notary public to obtain notarial acts like acknowledgments or jurats. This means the party must be physically present before the notary public. A video image or other form of non-physical representation is not a personal appearance in front of a notary public under current California State law.
Electronically notarized documents: California notaries public are authorized under current law to perform notarizations on documents electronically as long as all the requirements for a traditional paper-based notarial act are met, including the use of a seal for all but two specific documents used in real estate transactions.
If multiple individuals are signing the document, the notary should notarize each signature.
Get a California apostille
Send the original notarized Certificate of Incumbency by mail along with the Order Form and we will be happy to assist you with obtaining a California apostille.
In the State of California, as in all U.S. states, an apostille is a separate page attached to the document by staples. It is signed by the California Secretary of State (facsimile signature) and has the Seal of the Office of the Secretary of State. California apostilles are issued in English/French/Spanish.
California apostille: $175
Processing time: app. 2 weeks + mail
Please complete the Order Form and mail it with your original document(s) to
If you are sending your document(s) from a foreign country, please use FedEx, DHL, UPS or TNT, and email the tracking number so that we can watch for your package.
No hidden fees.
Our guarantee: If we are unable to get your documents apostilled or legalized, we will issue a 100% refund, we do not keep any service fees.
Free document evaluation
Want to double check before shipping your document? Email a copy for a free evaluation.
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