Is a short form birth certificate acceptable for an apostille?
 

date

FEBRUARY 7, 2020

NYC birth certificate short Gretchen Van WyeIf you were born in Manhattan, Brooklyn, Bronx, Queens or Staten Island, your birth certificate may look like this. This is a short form birth certificate (also called "Certification of Birth"). It is issued by the New York City Department of Health and Mental Hygiene and signed by the City Registrar. At the present time the City Registrar is Gretchen Van Wye, Ph. D. The certificates also have the second signature: Steven P. Schwartz

Can a short form birth certificate be apostilled?  The answer is "yes" if it has one of the following signatures: STEVEN P. SCHWARTZ * IRENE A. SCANLON * EARLENE PRICE * IRWING MELLON.

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New York short form birth certificate

Foreign authorities request apostilled or legalized birth certificates for many various reasons including adoption, getting married to a foreign national, obtaining dual citizenship, etc. So, if you only have a New York issued short form birth certificate, can it be apostilled? Or do you have to obtain a long form first?

Short form birth certificates are absolutely acceptable for New York State apostilles or legalization by a foreign embassy. No Exemplification letter is required. The following signatures of City Registrars can be certified directly by one of the courts in New York State: STEVEN P. SCHWARTZ * IRENE A. SCANLON * EARLENE PRICE * IRWING MELLON. After that the document becomes eligible for a New York apostille.

NYC birth certificate short Gretchen Van Wye

Some foreign countries require that certified copies of birth certificates are recent, e.g. were issued within the last six or twelve months. Please find out the requirements of the receiving foreign country before you start with the process of legalization.

Prices, processing time, order form

new-york-apostille-priceNew York apostille: $175 (FedEx 2nd day within the U.S. is included).
Processing time: 3-5 bus. days + mail.
Embassy legalization: $375 (most embassies)
Processing time: depends on the embassy.
FedEx (standard overnight): $25
FedEx International is $60 (most countries)
FedEx International to Eastern Europe and South America: $90
 
 
Complete the Order form and enclose it with your documents. Our mailing address is
Foreign Documents Express
123 Seventh Avenue, Suite 175
Brooklyn, NY 11215

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Due to the public health concern regarding COVID-19, many New York State and New York City agencies and consulates have suspended all walk-in service.  Therefore, all apostille/ authentication requests are being processed via mail with delayed processing time. The processing time for New York apostilles is currently around three weeks. 


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