Legalization of a NYS death certificate (issued in Nassau county) for use in Italy (case study)


JANUARY 11, 2017

How to apostilleCase study: John needs to submit a death certificate registered in Nassau county, New York, to an Italian court. What needs to be done? Can John prepare the document himself, if yes, what is the procedure? The easiest way, of course, would be to entrust the document to a legalization/apostille expert. However, John can do it himself...

Step 1: First, John needs to make sure his document qualifies for the legalization.

Step 2: Then, John needs to find out if he needs an apostille or embassy legalization. As Italy joined the Apostille Hague Convention, he will need a Hague apostille.

Step 3: The next step is to take the document to Nassau county clerk's office for authentication

Step 4: Finally, the document needs to be apostilled by the Office of New York Secretary of State.

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Does the document qualify?

This is the most important step in the whole legalization procedure. Different states have different requirements. Even counties within the same state have different requirements. Nassau county is one of the few counties in the State of New York that requires that the document is recent (issued within the last 12 months). So if John's document is older that that, he will need to get a new certified copy of the certificate. Secondly, the document has to be a certified copy with a raised seal. Plain copies cannot be authenticated.

Here is an image of a death certificate that is eligible for authentication.

death certificate new york local nassau county

What is next?

If the document qualifies, John can take it to Nassau County Clerk's office for authentication of the local Registrar's signature, and then to the Office of the New York Secretary of State for an apostille. As Italy joined the Apostille Convention, no further legalization is required, and the document will be valid in Italy.

You can call us at (646) 267-1140 with any questions about New York apostille process and and the requirements for apostilling localy issued New York death certificates. We are available Monday - Sunday, 9 a.m. to 9 p.m. to answer your questions. 

Use our apostille services!

Or, John can email a copy of the death certificate to us for a free evaluation, and then mail the original death certificate to us. We will take care of both the county clerk's authentication and an apostille for Italy.

New York apostille for a death certificate (issued in Nassau county): price, processing time, order form:


New York apostille: $175 (Fedex 2nd day within the U.S. is included).
Processing time: 3-5 bus. days
FedEx International is $60 (most countries)
FedEx International to Eastern Europe and South America is $90
Complete the Order form and enclose it with your documents. Our mailing address is
Foreign Documents Express
123 Seventh Avenue, Suite 175
Brooklyn, NY 11215

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Due to the public health concern regarding COVID-19, many New York State and New York City agencies and consulates have suspended all walk-in service.  Therefore, all apostille/ authentication requests are being processed via mail with delayed processing time. The processing time for New York apostilles is currently around three and a half weeks. 

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Our guarantee: 100% refund if we are not able to apostille your document(s). No service fees. 

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