How to get an apostille... in New York and nationwide?
FEBRUARY 7, 2020
If you were born in Manhattan, Brooklyn, Bronx, Queens or Staten Island, your birth certificate may look like this. This is a short form birth certificate (also called "Certification of Birth"). It is issued by the New York City Department of Health and Mental Hygiene and signed by the City Registrar. At the present time the City Registrar is Gretchen Van Wye, Ph. D. The certificates also have the second signature: Steven P. Schwartz.
Can a short form birth certificate be apostilled? The answer is "yes" if it has one of the following signatures: STEVEN P. SCHWARTZ * IRENE A. SCANLON * EARLENE PRICE * IRWING MELLON.
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JANUARY 10, 2020
The most comprehensive way to conduct a New York criminal record search is through the New York State Office of Court Administration ("OCA"). The OCA covers all 62 counties in New York State dating back to at least 1993 (the counties vary as to how far back they search) and includes all town and village records as of 2007.
The best thing about the OCA "No Criminal Record Letter" is that no fingerprints are required. The search is based on the exact name and date of birth.
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JULY 15, 2019
Do you need a U.S. apostille for your FBI background check for use outside the United States? If you plan to live, work, or conduct business in another country, you might be asked for an apostilled criminal background check.
FBI background check is a federal document, this is why it needs a federal apostille. This document can be apostilled as an original (hard copy) if you received it by mail, or as a PDF file if you received it by email.
Related search terms: "fbi background check apostille", "fbi apostille", "fbi criminal record apostille", "how to get fbi apostille", "where to get fbi identity history summary with apostille", "federal apostille for fbi record"
MAY 28, 2019
How do you get your diploma, university degree, transcript, verification letter certified and attested for use in the Philippines?
The Philippines is now a Hague Convention country, therefore the legalization of your degree by the Embassy of the Philippines is no longer required. Before the Philippines joined the Apostille Convention in 2018, the attestation was a chain type legalization procedure which included the Consulate / Embassy of the Philippines. Now a Hague apostille issued by the Secretary of State will make your document valid and legal in the Philippines.
Related search terms: "philippines legalization", "philippines authentication", "philippines diploma attestation", "diploma for the philippines", "philippines embassy legalization, "certificate attestation for the philippines", "apostille for philippines"
Read more about attestation of educational document for the Philippines...
JANUARY 30, 2019
If you need to get a New York apostille for use in Mexico for a personal or a corporate document originating from the State of New York, we will be happy to assist you!
Both the U.S. and Mexico signed the Hague Apostille Convention, therefore all U.S. documents bearing a Hague apostille will be legal and valid in Mexico.
Here are a few tips:
Your notarized document (e.g. a power of attorney, an affidavit, etc.) can be in Spanish. However, the notarial statement must be in English.
The notary cannot call himself / herself "notario publico" in the document! There is a huge difference between a U.S. notary and a Mexican notario publico. The document will be rejected.
We can apostille most Manhattan, Brooklyn, Bronx, Queens, Staten Island birth certificates without a letter of exemplification.
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"Welcome to the IRS. Live telephone assistance is not available at this time. Normal operations will resume as soon as possible." This is the message anyone calling to ask about tax matters heard after dialing the IRS this week.
If you need to apply for U.S. residency certification for the current year 2019, it is still possible to do so. The IRS will accept the application but the processing will start after the shutdown is over. Applications sent to the IRS by fax are stored in the IRS computer, and when the processing starts, the earlier your application was received, the faster it will be processed. Our advice: do not wait for the government shutdown to end, you can submit the application now.
Related search terms: "form 6166", "federal apostille for form 6166", "us residency certification", "us apostille legalization", "how to apostille form 6166"
NOVEMBER 2, 2018
Some foreign countries require that your document is translated, and that the translation is apostilled. Translation agencies usually provide an Affidavit of Translation Accuracy which is signed by a translator who confirms that he/she is competent to translate from English into the language of the target country, and that the translation is a true, complete and accurate translation of the original document. Then, the translator's signature is notarized, and the document is ready for an apostille.
Increasingly, translation agencies use the services of translators who work remotely, sometimes in foreign countries. In this case it is not possible to have the signature of the translator notarized. As a solution, the translation agencies provide a different kind of affidavit where a manager or another agency's official confirms that the translation was performed by a professional translator, and that the translation is accurate. The signature of the manager is then notarized.
Related search terms: "new york apostille for tranlation", "translator's affidavit", "how to apostille translation", "secretary of state apostille for translation", "affidavit of translation accuracy"
Read more about getting a New York apostille for translation...
OCTOBER 1, 2018
Need an apostilled Manhattan, Brooklyn, Bronx, Queens, Staten Island marriage certificate of your parents, grandparents, grand-grandparents?
Why would anyone need a copy of his/her grandparents' marriage license? The most common answer is applying for dual citizenship. The processes and requirements for applying for citizenship are developed by each county and bary from country to country. Many countries require apostilled certified copies of vital events in order to verify an applicant's claim of lineage.
If the marriage was registered in Manhattan, Brooklyn, Bronx, Queens or Staten Island before 1950, the file will be in the New York City Municipal Archives. All documents are kept on film. To locate the right film, you need to know the year and the borough where the marriage license was issued.
We do a lot of research in the New York City Municipal Archives, and so far, we were able to locate 100% of the records ordered.
Order a Manhattan, Brooklyn, Bronx, Queens, Staten Island marriage certificate ONLINE
FEBRUARY 17, 2019
Need an apostilled Manhattan, Brooklyn, Bronx, Queens, Staten Island birth, marriage or death certificate from New York City Municipal Archives? We can help.
Why would anyone need a copy of his/her grandgrandparents' birth certificate, marriage license, or death certificate? The most common answer is applying for dual citizenship. The processes and requirements for applying for citizenship are developed by each county and bary from country to country. Many countries require apostilled certified copies of vital events in order to verify an applicant's claim of lineage.
How does it work?
Our staff member will go to the New York City Municipal Archives, and look through the catalogs. The records are arranged by year, and by borough where the license was issued. The first and most important task is to find the film and the certificate number. We will do this. Then, we will look through the actual film, and find the certificate. After that, the certificate can be printed out and exemplified by the staff of the Municipal Archives. Some experience is required for working with the archived materials.
What documents are available?
Birth, death and marriage records are filed and indexed according to the locality (borough) in which the event occurred.
Birth Records
| Borough | Dates Available |
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| Manhattan |
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| Brooklyn |
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| Bronx |
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| Queens |
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| Richmond (Staten Island) |
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 Manhattan, Brooklyn, Bronx, Queens, Staten Island birth certificate from NYC Municipal Archives (before 1909), exemplified, with an apostille / embassy legalization. Order online. Processing time: 3-4 bus. days. We ship internationally. |
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Death Records
| Borough | Dates Available |
|---|---|
| Manhattan |
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| Brooklyn |
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| Bronx |
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| Queens |
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| Richmond (Staten Island) |
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| Manhattan, Brooklyn, Bronx, Queens, Staten Island death certificate from NYC Municipal Archives (before 1948), exemplified, with an apostille / embassy legalization. Order online. Processing time: 3-4 bus. days. We ship internationally. |
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Marriage Records
| Borough | Dates Available |
|---|---|
| Manhattan |
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| Brooklyn |
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| Bronx |
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| Queens |
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| Richmond (Staten Island) |
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| Manhattan, Brooklyn, Bronx, Queens, Staten Island marriage certificate from NYC Municipal Archives (before 1949), exemplified, with an apostille / embassy legalization. Order online. Processing time: 3-4 bus. days. We ship internationally. |
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This is how a certified copy of the document from the NYC Municipal Archives might look (marriage certificate registered in 1930s):
The back of the certificate will look like this:
If you have a certificate like this, it does not mean that it is ready for an apostille or embassy legalization. The document will need a Letter of Exemplification.
Our staff member will go to the Municipal Archives, find the certificate, order an exemplified copy of the certificate, and then we will get it apostilled or legalized by a foreign embassy.
Your document qualifies (you have an exemplified copy)? Mail the original to us...
If you have the original exemplified birth, death or marriage certificate, and it qualifies for an apostille / embassy legalization, mail it to us and we will get an apostille / embassy seal for it.
New York Apostille: $175 (FedEx 2nd day within the U.S. is included).
New York Apostille / Embassy Legalization Order Form (PDF file)What is an "exemplified copy" of a vital record?
An exemplified copy is an official copy of the document issued by a the New York City Municipal Archives with a Letter of Exemplification as shown above. Upon request, the Municipal Archives will issue an exemplified copy of a birth, death or marriage certificate.
Please note...
Notarized copies of vital records are not acceptable! In fact, New York notaries by law cannot notarize copies of vital records.
Copies certified as true copies by the document custodian (you) are not acceptable! You do need the original document.
Some foreign countries require that certified copies of vital records are recent, e.g. were issued within the last six or twelve months.
All kinds of NY documents.